Employer Policies

If you wish to recruit at Tufts, please review and abide by the following policies:


On-Campus Interview Guidelines 2019 - 2020

What is an on-campus interview (OCI)?
What is the OCI interview period at Tufts?
How do I request an interview room?
What types of interviews can I conduct on-campus?
When and where are interviews held?
What is provided?
What if I need changes to my schedule?
Who should I contact if I have questions?

What is an on-campus interview (OCI)?
An on-campus interview is when an employer comes to Tufts University and conducts interviews directly at our offices at the Career Center (and nearby vicinity). The benefit is the ability to interview numerous students in one day.

What is the OCI interview period at Tufts?
The dates for Spring 2019 are February 11th - April 30th. Fall dates will be announced in spring 2019.

How do I request an interview room?
You can request interviews through Handshake, our job posting portal that is also used by most schools around the country.

What types of interviews can I conduct on-campus?
There are 2 main types of interviews:

  • Preselect: A preselect is when a schedule is set for you in Handshake (30, 60, or 90 minutes). You select the applicants and they sign up for interview slots. This option provides less flexibility for you to manage your own schedules (i.e., any changes need to go through the Career Center)
  • Room only (recommended): A room only reservation is where we hold a room for you for interviews. You will need to reach out to candidates to schedule them, but many employers have had success via Google Docs and Doodle Polls. This option allows you to have complete control over your schedule, including the flexibility to make last minute changes to your schedule.

When and where are interviews held?
Interviews are held Monday-Friday from 9:00am - 5:00pm at the Career Center in Dowling Hall (419 Boston Avenue, 7th floor). Employer check in time for interviews begins at 8:30am.

What is provided?
Upon check in with our front desk, you will receive a schedule of your interview day (if you are using a pre-selected schedule) and you will be escorted to your designated interview room. You will need to print resume packets on your own if you would like to have paper copies. We have coffee and water in the office, as well as a list of lunch recommendations within close proximity to the office.

What if I need changes to my schedule?
We understand that you may need to alter your schedule from your initial request, which is why we highly encourage room only reservations so you have complete control over them.

Regardless of interview format, all changes need to be finalized no later than 1 week prior to your interview date. For any requests within 1 week of your interview date our team will do the best we can to accommodate, but we cannot guarantee changes due to the large number of interviews during peak recruitment times.

Who should I contact if I have questions?
Handshake will be your primary reference to see your candidates and schedules. For any additional questions contact our Employer Relations Team:

Taylor Pierce, Recruiting Coordinator (Taylor.Pierce@tufts.edu): Handshake, OCIs, Career Fair
Jonathan Sanford, Assistant Director (Jonathan.Sanford@tufts.edu): Marketing / Social Media / Branding
Saqi Mehta, Associate Director (Saqi.Mehta@tufts.edu): Sponsorship, Site Visits, Conferences, Partnerships


Principles for Professional Conduct

As stipulated in the National Association for Colleges and Employers’ (NACE) Principles for Professional Conduct, employment professionals will work within a framework of professionally accepted recruiting, interviewing, and selection techniques.


Non-Discrimination Policy

Tufts Career Center expects employers not to discriminate in the selection of employees on the basis of race, color, national or ethnic origin, age, religion, disability, sex, sexual orientation, gender identity and expression, veteran status, or any other characteristic protected under applicable federal or state law.


Confidentiality and Non-Solicitation Policy

Organizations using Tufts Career Center’s services for recruiting purposes must keep student information and personal data confidential, regardless of its source. This includes information gathered in person, written documents, and computer databases such as Handshake. Information you gather on campus or from Handshake will be for the sole use of recruiting for open positions at your organization and cannot be shared outside your organization or used for any other reason, including marketing to students.

Career Fairs are open only to organizations hiring for internships or jobs directly within their organizations. The Tufts Career Center reserves the right to accept or decline any career event registrants. 

The Tufts Career Center will not post jobs or internships that require students to advertise to, solicit and/or recruit other students on the Tufts Campus. This includes Campus Ambassador and Brand Ambassador positions.

Vendors who want to sell or advertise products or services on campus can inquire about tabling in our Campus Center. Click here for more information and to request a table. Be sure to read both the Vendor Policies for off-campus vendors and companies and the Campus Center Tabling Policy. You may contact the Office for Campus Life at 617-627-3212 with any questions.


Internships

The following kinds of positions can be posted on Handshake:

  • Internships
  • Jobs requiring a college degree that current students can begin after graduation
  • Jobs for more experienced alumni.

We consider the NACE guidelines when deciding whether a position counts as an internship.


Part-Time Jobs for Current Students

Part-time jobs for current students, both work study and non-work study, should be posted in Handshake. Visit the Student Employment website for more information about on and off-campus employment, including paperwork requirements and info about childcare employment.


Paid/Unpaid Internships

We follow NACE’s guidelines on unpaid internships.

Fair Labor Standards Act

Employers posting internships in Tufts Handshake should review the U.S. Department of Labor's Wage and Hour Division guidelines on compensation. This DOL Fact Sheet provides information on whether workers are considered unpaid interns or paid employees under the Fair Labor Standards Act (FLSA). It is expected that employers who post internships are in compliance with this criteria.

Stipends

When posting internships offering a stipend in Handshake, the stipend must equal at least minimum wage (when divided by the number of hours worked) in order to qualify the position as paid.


Third-Party Agencies

Including recruiting and staffing agencies and executive search firms
We do not post jobs for third-party agencies unless:

  1. The name of the hiring organization is clearly stated in the job title or description OR
  2. The job is an internal position within the staffing agency

Third-party agencies may only attend Tufts Career Fairs to recruit for internal positions in their organization. Students’ resumes may not be sent to any third-party agency’s clients.


Commission-Based Jobs

Positions that include commission-based compensation must fully disclose the compensation structure in any job posting or at any on-campus recruiting event.

With the exception of real estate positions, jobs offering only commission-based compensation may not be posted in the Handshake database.


Financial Investment

We will not post any job or position that requires a financial investment on the part of our students or alumni.


Alcohol

Alcohol should not be served as part of the recruiting process. This includes presentations on or off campus and company-sponsored events during the recruiting process.


Disclaimers

The Tufts Career Center reserves the right to exclude any employer from recruiting activities and to edit, delete, or refuse any employer profile or job posting at any time.

The hosting of employer, job, and internship information in our Handshake database should not be considered an endorsement by the Career Center or Tufts University of the organizations posting the positions or the positions posted.

We reserve the right to advertise your positions on social media sites such as the Tufts Career Center Facebook and Twitter accounts. 

Tufts may share your career opportunities with a national consortium of top liberal arts colleges. Please contact us if you do not wish to have your listings shared.


Offers

The goal of on-campus interviews is to provide candidates with the opportunity to consider and be considered for multiple opportunities. We believe that candidates deserve a reasonable amount of time to evaluate offers and make informed decisions. As a result, we have created guidelines concerning the acceptance of job and internship offers that are fair and equitable to participating candidates and employers.

If employers make offers at the end of the summer to their interns, we recommend that they give interns until November 1 to make a decision. This allows candidates to participate fully in fall on-campus recruiting.

If employers make offers to candidates during the fall recruiting cycle, we recommend that they give candidates until December 1. For offers made on or after December 1, all candidates should be given 2-4 weeks to make a decision.

Employers should strive to communicate decisions to candidates within the agreed-upon time frame. Employers should refrain from any practice that improperly influences and affects job acceptances. Such practices may include undue time pressure for acceptance of employment offers and encouragement of revocation of another employment offer.

No special incentive should be held out to induce early acceptance of an offer, nor should a student be subjected to the terms of an exploding offer, such as a required quick response time, reduction in offer package, or any other practice that puts unreasonable pressure on a student (e.g., abbreviated deadlines for accepting offers, and/or exploding salary bonuses).


Rescinding or Deferring Employment

Employers should carefully review and follow the recommendations made by NACE in the Position Statement on Rescinded and Deferred Employment Offers. The statement includes a review laws regulating employment, relevant ethical issues, and makes recommendations for resolving individual situations fairly. To protect your recruiting relationship with Tufts, we ask that you notify our Recruiting Coordinator immediately in the event of having to rescind or defer employment.


University Closings

On-campus interviews and info sessions only occur when Tufts University is open. In the event that the Medford campus is closed due to inclement weather or other reason, this information will be displayed on the main page of the Tufts website.

If a closing affects your visit to campus, the Recruiting Coordinator will contact you as soon as possible to notify you and make alternate arrangements or reschedule.


Recruiting Alumni

If you are interested in hiring Tufts alum, you may post positions for alumni in the Handshake database. If you are collecting current students resumes for the same position connected to a resume drop or on-campus interviews, you will need to set up separate application instructions that route applications from alumni to you or your office.