Complete Payroll and Get Paid
Tufts Payroll Policies
The majority of the students employed by the university are hourly employees who are paid on a weekly basis. You will only be paid for the hours you actually work. You will not be paid for holidays, lunch hours, sick days, or vacations.
Work-study subsidy of wages applies only to the work period for which it is appropriated. You cannot use work-study money in the next academic year or use it retroactively.
Monitoring Your Earnings
You will receive a paycheck the first time you are paid, even though you have established a direct deposit account. This is because of the time needed to verify your bank account status. On the Medford campus, you can pick up this paycheck at the Student Services Center in Dowling Hall from 9 a.m. to 5 p.m., Monday - Friday. On the Grafton campus, you can pick up your check in your department. On the Boston campus, you can pick up your check at the Bursar/Cashier Office in Posner Hall. All subsequent paychecks will be directly deposited into your designated bank account and you will receive an electronic pay stub in your Tufts email account.
You should create an Employee Self Service account on the HR website. It will give you access to your paycheck information, ability to add or change a direct deposit or W-4 tax deduction, and access to your W-2 tax information late in the year.
Once you have earned the full amount of your awarded work-study, your employer may choose to keep you as a regular employee. This means the department will pay your full wages. If your employer cannot pay the full amount, you must cease employment since you can no longer be paid through the federal work-study program.
All student employee wages are subject to taxes, the rate of which is determined by the selections you make on your W-4 from. During the academic year, you are exempt from paying FICA (Federal Insurance Contribution Act) taxes. If you work in an approved off- campus work study organization, you will be subject to FICA taxes because you are not working at the school. During semester breaks, FICA is deducted from your paychecks because you are considered full-time employees.
Submitting Your Hours
Submit your hours to your supervisor on a weekly basis. Otherwise, how will Tufts know how much to pay for your good work?
It is your responsibility to ensure that you do not continue to work additional hours over those for which your employer has pre-paid. When you have used up your entire work-study award, you must stop working; otherwise Tufts will not pay you for the hours over that you work. You may, however, speak to your employer about continuing your work with them if they pay you directly through their organization.