Summer Employment Opportunities

Gain great work experiences and have a fun and rewarding summer working for the International Programs and Partnerships!

*APPLICATIONS OPEN SOON*

Before You Apply

We encourage you to read our Employee Information to familiarize yourself with schedules and important policies.

Review our Employee Information           

International Programs Hiring Schedule

Summer 2020
Round 1
Round 2
Application Deadline March 2, 2020 5 p.m March 30, 2020 5 p.m.
Preliminary Interviews March 9-11, 2020 April 1-3, 2020
Final Interviews (if offered) March 16-18, 2020 April 6-7, 2020
Job offers sent to accepted candidates March 20, 2020 April 10, 2020
Deadline to accept/decline offer March 26, 2020 April 15, 2020

(Webex or Skype Interviews may be allowed if candidate is out of state or cannot make it to the office.)

Round 3

  • All applications received after March 30 will be reviewed and processed on a rolling basis.
  • Candidates will be interviewed and hired based on the number of open positions and schedule. Be prepared to interview on short notice.

International Programs Job Descriptions

Our programs are a mix of customized academic and cultural and language enrichment programs for international students ages 15 and older. Successful candidates will be knowledgeable and/or curious about other cultures, personable, patient, and dedicated to the success of the program. Successful candidates will have an interest in foreign languages, English as a Foreign Language, education, child development, or international and multicultural affairs.   We are looking for applicants with great personal integrity and a true desire to create a safe and fun atmosphere for all student and employees in the programs.  We also believe that these programs provide the opportunity for all involved to enjoy a truly multicultural experience here at Tufts University.  

Resident Counselor

The Resident Counselor provides supervision and guidance to the international students during the residential program.  Specific responsibilities are as follows:

  • Leading daily field trips to educational and tourist sites in the Boston area.
  • Assisting with activity planning and implementation.
  • Developing and presenting workshops on aspects of American culture to international students utilizing personal talents and interests. These workshops are called American Forums.
  • Evaluating and providing write-ups of student activities.
  • Helping with set up and breakdown of facilities and summer offices.
  • Attending weekly staff meetings.
  • Leading student orientation and ensuring successful adaptation of students to life at Tufts.
  • Enforcing procedures and policies for a culturally diverse group of international students.
  • Driving university vans.
  • Performing various office tasks and other duties as assigned.

The programs you may be assigned to include :

  • ISCE – 3 week program for Taiwanese High School students (June 17 – July 5)
  • English Today High School Program – 3 week program for international high school students (July 14 – August 2)
  • English Today University Programs - 6 week program series with two intake weekends for international university and graduate students (June 30 - August 9) 
  • Summer Institute for International Scholars and International STEM Scholars Program – 6 week program for international graduate students (June 30 – August 9)
  • Summer Session International Residential Program - 6 week program for Beijing Normal University students enrolled in Summer Session and Customized Programs (June 30 - August 9)

RCs are assigned on average 5 shifts throughout the week, including Saturday and Sunday. They can take place at any time of day and include varying responsibilities for each shift. Some shifts, particularly on weekends, may be longer than the typical 9 hours and include early mornings and late nights. RCs will be expected to work hours outside of their normal shifts, particularly during the start and finish of each program. RCs will be required to work on July 4th. We are looking for candidates who are committed to being fully engaged in the programs and with the students for the entire duration of their employment.

There are weekly mandatory meetings for all RCs outside of most shifts.

RCs are required to reside in the dormitory with the students. RCs must abide by the visitor policy, which states that outside visitors are not allowed in the dormitory. The residential dormitories have a strict no alcohol and drugs policy.  Violation of this policy will include termination from the position.  

Resident Counselors will act in a mature and responsible manner at all times, as they are role models for the visiting students.  The students in the programs are international students, most being between the ages of 15-21 and some entering graduate school.  For this reason, we are seeking candidates with an interest in foreign language, English as a Foreign Language, or international and multicultural affairs.  Foreign language skills are a plus.  A successful Resident Counselor will be knowledgeable and/or curious of other cultures, personable, patient, flexible, and dedicated to working hard for the success of the program.  A Resident Counselor must also have a keen sense of personal accountability for balancing the obligation of such a position in a residential work environment with one’s personal life.  

A background check will be conducted on all summer staff, including a CORI background check.

Lead Resident Counselor positions are available for experienced applicants. If you are interested in applying for this position, please state it in your cover letter and let your interviewer know.

POSSIBLE DATES OF EMPLOYMENT (PLEASE NOTE THAT FINAL DATES WILL BE OUTLINED IN YOUR CONTRACT):

  • June 9 – July 8, 2019 – Work with ISCE 
  • June 9 – August 5, 2019 – Work with ISCE and English Today High School Program
  • June 24 – August 13, 2019 – Work with English Today University Programs and Summer Institute
  • June 24 – August 13, 2019 – Work with Summer Session International Residential Program

COMPENSATION: $480/week, 10 duty meals per week, housing included

NUMBER OF POSITIONS AVAILABLE: 30+

Specific job titles relating to the programs with which you will be working and your dates of employment will be indicated on your contract. Please ask your interviewer if you have any questions about this or have schedule accommodation requests.

Program Assistant

These positions report to senior staff and support the International Programs and Partnerships by:

  • Serving as the Administrative Assistant to senior staff.
  • Receiving applications, recording participant data in a database, and sending registration packets.
  • Facilitating the operations of the programs office.  Responsibilities include handling mail, telephone calls, messages, and inventory; keeping records of student information; processing purchase order requests; coordinate enrollment management system; ordering supplies, etc.
  • Suggesting and planning activities.
  • Organizing, reserving space, and publicizing all weekly activities in preparation for the summer. 
  • Gathering information for activities such as entrance fees, transportation costs, directions, etc., and preparing a binder and computer folder of all activities. 
  • Providing support to the financial office.
  • Preparing student and teacher arrival materials (packets, IDs).
  • Ensuring that all enrollment documents are collected and turned into their respective departments and making copies for the office.
  • Ensuring that Resident Counselors complete a trip report for each trip and maintaining the trip report questionnaires. 
  • Attending meetings with instructors and other stakeholders as needed throughout the summer.
  • Functioning as the contact person for instructors (books, supplies, IDs, parking permits, reserving space on campus, and photocopying materials as necessary).
  • Preparing final certificates for students.
  • Preparing evaluations for teachers and students and compiling data for senior staff. 
  • Assisting with special functions and graduation ceremonies.
  • Assisting with cataloging and packing any texts, activities supplies, games, etc. for storage.
  • Providing a final report of the summer’s activities.

Programs Assistant Positions Available:

  • Program Assistant: Activities (works with English Today University Program, and Summer Institute for International Scholars and International STEM Scholars Programs) 
  • Program Assistant: ISCE and English Today High School Program 
  • Program Assistant: University Preparatory Program (year-round pre-college program located at 200 Boston Ave)
  • Program Assistant: Summer Session International Residential Program (Beijing Normal University Program Series)

The Program Assistant must be an extremely detail-oriented, organized, and systematic person who thrives in a hectic environment and who enjoys juggling multiple priorities.  Patience and sensitivity to intercultural issues is necessary.  Graduate students are welcome to apply.  Previous experience is highly suggested.  Good typing and computer skills are required (Microsoft Office applications, preferably including some experience using Microsoft Access).  Relevant foreign language skills are a plus. Must be able to work with a diverse group of internal and external stakeholders diplomatically.

A background check will be conducted on all summer staff, including a CORI background check.

DATES:  Spring or May 13 - August 14, 2019

SCHEDULE: Shifts vary depending on position but generally range from Mon-Fri, 8:30am-5:30pm, 9:00am – 6:00pm, or 12:00pm-9:00pm, nights and weekends as needed. Talk to your interviewer about scheduling for different positions. Program Assistants are the first point of contact for the Resident Counselors of the respective programs so should expect to handle issues outside of regular shifts, including on weekends.

COMPENSATION: $13/hr during the spring, $520 per week in the summer, one duty meal per shift, housing in dorms included.

Specific job titles relating to the programs with which you will be working and your dates of employment will be indicated on your contract. Please ask your interviewer if you have any questions about this or have schedule accommodation requests.

Program Assistant: Finance

This position reports to senior staff and supports the International Programs and Partnerships by:

  • Serving as the Administrative Assistant to the senior staff.

  • Assisting in the operations of the program office. Responsibilities include handling mail, telephone calls, messages, and inventory; keeping records of student information; processing purchase order requests; ordering supplies, etc.

  • Learning all IPP financial policies.  Working with the senior staff to ensure all policies are followed accurately.  
  • Working with the staff to understand all program activities for all summer programs.

  • Submitting dining services requests for meal plans, boxed lunches, and receptions.
  • Working with senior staff to catalog expenses for each program.

  • Handling all petty cash issues: ensure all petty cash policies are implemented properly throughout the program.  Ensure that weekly petty cash schedules are submitted on time.  

  • Handling payments (credit cards, wire transfers, checks), deposits, purchase orders, and refunds.

  • Collecting all payments from students including tuition, application fees, and any miscellaneous charges accumulated by students for lost keys or meal cards, in addition to any other payment assigned to students.

  • Ensuring that all activities are paid for through the proper method (credit card, purchase order, IDR, etc.).

  • Working with the senior staff to finalize the activities budget detailing payment dates and methods.

  • Conducting a weekly meeting with senior staff to reconcile all financial issues.

  • Reconciling all accounts with the Budget Office and troubleshooting any financial issues that may occur.

  • Assisting the senior staff as clerical support staff.

  • Assisting with cataloging and packing any texts, activities supplies, games, etc. for storage.

  • Maintaining meticulous records of all transactions made by the department.

  • Providing a final report.

  • Other duties as assigned.

The Program Assistant: Finance must be an extremely detail-oriented, organized, and systematic person who thrives in a hectic environment and who enjoys juggling multiple priorities. Patience and sensitivity to intercultural issues is necessary. Background with finance or accounting is a major plus.  Must be willing to take initiative and finish assignments to completion.  Must be able to develop great relationships with key personnel in other departments and maintain them throughout the assignment.  Prior experience is necessary.  Good typing and computer skills are required (Office applications, including some experience using Microsoft Access). Foreign language skills are a plus. Additional responsibilities include driving university vans.

A background check will be conducted on all summer staff, including a CORI background check.

DATES:  Spring or May 14 - August 16, 2018

SCHEDULE: Mon-Fri, 8:30am – 5:30pm, nights and weekends as needed.

COMPENSATION: $13/hr during the spring, $520 per week in the summer, one duty meal per shift, housing in dorms included.