Housing Policies

Housing Policies apply to all students, including graduate students, student’s living in Fraternities and Sororities and any guests in the halls. These policies are in addition to Tufts' Student Life Policies

Residential Policies

Your Room

Remember the following guidelines for your room:

  • Do not remove any furniture from the assigned room.
  • Building or installing lofts or platforms, placing beds on top of any furniture in the room, or using cinder blocks as bed risers is strictly prohibited.
  • Please affix items to the walls using materials that will not damage the walls. Do not use nails, tacks, duct tape, contact paper, wall paper, etc.
  • Do not use university-owned lounge furniture to decorate your room.
  • Students are not permitted to open security screens in bedrooms or common spaces for any reason other than during an emergency situation.
  • Painting walls, ceilings, doors, university furniture, etc. is strictly prohibited.
  • The use of marking chalk or aerosol spray cans to mark/paint any surface of the residence halls is strictly prohibited.
  • Please do not hang any items that obstruct electrical or lighting fixtures.
  • Please do not hang items from the ceiling.
  • Removing, damaging, or covering smoke detectors or carbon monoxide detectors with any material is strictly prohibited.
  • Please do not install personal locks or chains on bedroom doors, closet doors, or window sashes.
  • Please do not remove closet doors (either freestanding or built-in) from their hinges for any reason.
  • Please do not damage, either maliciously or carelessly, university or the personal property of others.
What's Not Allowed in Your Room?
  • Air conditioning units (unless medically cleared)
  • Candles, incense, or any item that produces an open flame (even if unlit)
  • Cooking appliances including microwaves, hot pots, rice cookers, “Foreman Grills,” and any other appliances with open coil-heating elements
  • Dartboards (with metal tipped darts)
  • Excessively loud speakers and amplifier
  • Explosives, including fireworks or incendiary device
  • Grills (both outdoor and indoor)
  • Charcoal and lighter fluid
  • Halogen or multi-armed floor/desk lamps
  • Unauthorized upholstered furniture (non CAL-117 rated)
  • Installed satellite systems
  • Pets/animals (except approved service animals or fish in tanks no larger than 10 gallons)
  • Space heaters
  • Waterbeds, jacuzzis, and/or hot tubs
  • Weapons/firearms/knives (including martial arts equipment either replica or practice and paintball equipment)
Exterior Space Connected to Your Room

While students do have the freedom to be creative within their room, please note the following regarding exterior displays:

  • The University assigns only the interior of student rooms for student use.
  • The University does not grant students permission to decorate, or in any way modify, the exterior of university buildings.
  • Students may not hang any banners or items outside their university residence windows.
  • Displays inside the window of a student room are permissible provided they do not interfere with egress in case of an emergency.
  • Room decorations must be directed toward the inside of the room.
  • The use of marking chalk or aerosol spray cans to mark/paint any surface of the residence halls is strictly prohibited.      

The outside of the residence room door (not the surrounding wall or doorframe) is also considered to be the interior space for purpose of decoration. Students may decorate their door with items such as a message board and other materials that they choose. All displays and messages must adhere to established university policies as outlined on the Student Affairs website. While others cannot dictate how a resident decorates his or her own door, short of a violation of community standards, all residents are encouraged to be sensitive to the values and beliefs of other residents when choosing what is displayed.

Your Community

We are committed to providing residents with a healthy, comfortable and safe living environment. Residents and in-hall staff work collaboratively to create a safe and enjoyable place to live. You have the responsibility to know, follow residential policies and cooperate fully when asked to refrain from behavior that violates policy.
    
Statement of Diversity and Inclusion

Roommate Relationships

You are expected to create a healthy relationship with your roommate based on respect and civility.

Here are some options for achieving a positive relationship:

  • Open communication: Often, roommate conflicts occur due to a lack of communication between those involved. You should discuss concerns as they arise.
  • If you find that you cannot resolve the issue in your room talk to an in-hall staff member for assistance so the problem doesn’t get dragged out.
  • You and your roommate will have the following options:
  1. You can engage in a conversation with your roommate mediated by staff where you create a new roommate agreement.
  2. You can swap rooms with another student if all parties (including both roommates) agree to make the change. Swaps must be processed through our office.
  3. You could choose another available space in a multiple-occupancy room on campus.    

It is an expectation that you and your roommate will work together to resolve the conflict. It is also expected that roommates will fully cooperate with the attempts from in-hall residential staff to assist in resolving the conflict. We will not decide the outcome of a roommate conflict unless one of the roommates is in violation of a residential/university policy or is endangering the safety and well-being of their roommate(s). For more information pertaining to roommate conflict resolution within residence halls, please contact a member of your in-hall residential staff or ORLL at 617-627-3248.

Your Guests

If you live on campus you are allowed to host overnight guests in your room. If is your responsibility to maintain safety in the halls when you host a guest.

There are typically two types of guests:

  1. Tufts student guest: any currently enrolled Tufts student staying overnight in one of our on-campus residence hall rooms
  2. Non-Tufts guest: any visitor to the residence hall who is not a student enrolled at the university.            
Overnight Guests
     
  • With your roommate’s permission, you can host a guest overnight.
  • Your guest should not deprive a roommate of privacy, study time, or sleep.
  • You may not host more than 2 overnight guests at a time
  • A guest’s visit, whether Tufts student or not, may not exceed three (3) consecutive nights in any 7-day period from Sunday–Saturday
  • You may not host overnight guests more than 9 nights in any 30-day period
  • If under special circumstances, a guest’s stay must exceed 3 consecutive nights, you will need to  submit a written request to the Assistant Director for Community at least 10 business days prior to the arrival of the guest to campus.
  • Guests, whether Tufts student or not, may not live permanently or for any length of time in your room.
  • Students with Tufts-affiliated significant others (whether same sex or opposite) are expected to adhere to the residential guest policy.
  • During reading period and final exams, we ask that residents refrain from hosting overnight guests so that all residents can focus solely on their academic commitments.     
Host Responsibilities
  

If hosting an overnight guest you will need to do the following:

  • Speak to your roommate(s), if applicable, about their comfort level with hosting a guest.
  • You will need to be in the presence of your guests at all times.
  • You are responsible for the actions and behaviors of your guest.
  • You may not tell your roommate to stay out of the room at any time or engage in sexual activity when your roommate is present.
Guest Responsibilities
     
  • Guests are expected to adhere to all university and residential policies and Massachusetts state laws.
  • Guests must be accompanied by their host resident at all times.
  • Guests are not permitted to sleep in the residence hall lounges.
  • Guests must carry a form of picture identification (i.e., state license, college student ID, passport) at all times.
  • Guests are expected to comply with requests of university officials.      

If a guest creates a disturbance in the hall or stays longer than the guest policy allows, the guest may be asked to leave and not return to the university residence hall. Any in-hall staff member or other university official may ask a guest to leave and not return at any time.

Misuse of University Keys

Under no circumstances should students lend their room key or student ID card to anyone.

Students found in violation of this policy will be placed on Residential Probation and subsequent violations may lead to separation from on-campus housing and referral to the the Director of Community Standards.

Your Keys

All students are provided with room keys and a mailbox combination or key (and a suite key when applicable). All residents use their student ID cards to gain electronic access into the front door of their assigned residence hall. Key and/or lock problems should be reported directly to Residential Life (617-627-3248).
    
Students changing rooms or vacating housing must pick up their new keys or return their assigned key.

Lockouts

During regular business hours, if you are locked out of your room please contact your FYA/CDA for assistance. If your FYA/CDA is not available, or you live in a building without an FYA/CDA - call Residential Life at 617-627-3248 for a lockout assistant to come to you!

During evenings, weekends and holidays the Graduate Residence Director on Call (781-475-9425) will let locked-out students back into their rooms based upon positive identification.

A charge of $10.00 will be placed on the student’s bursar account for this service each time a student is locked out. 

Lost Keys

It is imperative that students maintain control of their keys for their own safety as well as the safety of others in their community. Please note that if keys are lost, stolen, or not returned on time a lock change will occur. Students are responsible for the replacement fees of each key that is lost, stolen, or not returned on time. The following is a list of key costs:
    
Mailbox Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $15
Room Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $70
Suite Key (Latin Way/Hillsides) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$70
Room Key (Latin Way/Hillsides) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  . . $15
Student ID Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$30

Duplicating Keys

   
Duplicating or loaning out of Tufts University keys is strictly prohibited and will result in a lock change, financial charges, and University disciplinary action.

Access Over Break
    

Student ID access to the residence halls is shut off during winter recess and summer break. If emergency access is needed during these periods, students should contact Residential Life to schedule an appointment. Please note that a $25 access fee will be placed on the student’s bursar account. 

Mail Services

Medford Campus

Mail Services Located in the basement of Hill Hall at 389 Boston Avenue next to the Dowling Hall parking garage. The regular hours of operation are Monday through Friday, 7:30 a.m. to 5:30 p.m. Student mail is usually delivered to each residence hall between the hours of 4 and 6 p.m. Monday through Saturday.

Due to the space constraints within the residence hall mailboxes, it is very important that you check your mailbox and remove its contents on a daily basis. Please report any damage to mailbox or difficulty with your mailbox key/combination code by calling Residential Facilities at 617-627-3992.

The following is how to properly address mail sent to a residential student:

Student’s Full Name
Residence Hall and room #
Tufts University Medford, MA 02155
(packages should include “c/o 389 Boston Ave.”)

If you are sending “pre-paid” outgoing packages via carriers such as UPS or FedEx, please bring them to the Mail Services Department. For security reasons, non-university persons are not allowed to enter residence halls. You may also use the Federal Express drop box (pickup by Federal Express is 6:30 p.m.) located on Packard Avenue next to West Hall or you may call 1-800-GoFedEx to schedule a pickup from Mail Services.

For further assistance please contact Mail Services at 617-627-3495 or visit their website.

Fenway Campus

Residential SMFA students made receive mail at the Fenway campus by using the following address:

Student’s Full Name
School of the Museum of Fine Arts at Tufts University
230 Fenway, Boston, MA 02115

Only students living in the residence halls may have mail delivered to the SMFA.  

To send letters, SMFA students may use the mailbox located just outside 230 Fenway. SMFA students may drop off packages at the Staples in the Landmark Center near campus.

Your Room and Common Area Condition

Private and Common Spaces

All spaces within the residences are categorized as either “private” or “common.”

Private spaces include:

  • Student bedrooms
  • Living room and kitchen areas within an on-campus apartment
Common spaces include:

  • Building entries
  • Lobbies
  • Bathrooms
  • Corridors
  • Kitchens
  • Lounges
  • Porches
  • Stairways
  • Study rooms
  • Any other university residence hall areas accessible to all residents, including the common spaces in the Wren and Haskell Hall suites.
Move-In

Residents will be required to complete an online Room Condition Inventory.

  • Students should be thorough in noting any existing damage to the room or university furnishings in order to be released from financial responsibility for repairs at the time of check-out.
Damages

Residents are responsible for the care of university property in their rooms and in the common areas of the residence halls.

  • Any damage or loss will be assessed to the person(s) responsible.
  • Occupants are jointly responsible for the condition of the furniture, walls, ceiling, etc.
  • Damage that occurs beyond normal wear and tear is charged to the occupants of each room.
  • Residents are responsible for keeping their own room clean.
  • On-campus apartment residents are also responsible for keeping their common areas cleaned (bedrooms, kitchen, and bathrooms).
     
Move-Out

For students to properly move out of their assigned rooms during or at the end of the year the following must occur:

  • Contact a residence life staff member to complete your room check-out. (This is not the person who will make final decisions regarding any charges for the room. A representative from Residential Facilities or a Residential Life and Learning staff member will make the final decision.)
  • Remove all personal belongings from the room. Empty and clean all closets, dressers, desks and drawers.
  • Make sure all university-owned furniture is accounted for in your room.
  • Clean the room. Sweep the floor and please do not sweep the dirt from room into the hallway.
  • Throw away/take home all food stored in your room.
  • Close and lock the windows.
  • Place all garbage in the large dumpsters outside the building.
  • Donate unwanted items to the recycling locations in your building.
  • Complete the room check-out with an ORLL staff member. The condition of your room will be documented in our online housing portal.
  • Return room keys     

If students fail to properly check out of their rooms, their student accounts will be assessed a fee of $50.

Common Area Maintenance

A regular schedule for the cleaning of residence hall common areas including: open lounges, bathrooms, hallways, and other common spaces is maintained by C&W Services, the university’s cleaning company.     

C&W Services employees do not maintain a cleaning schedule of apartments or co-ops. Residents living in these areas of campus are responsible for their own apartment upkeep.

Residence Hall Poster Policy

Student organizations may use the residence halls to put up posters advertising events, programs, meetings, etc.
  
The procedure for the distribution of advertising materials to the residence halls is as follows:

  • Prepare your poster/flyer and bring it to ORLL, Harleston Hall for approval.
  • Once the poster/flyer is approved it can be copied and stamped. Plan on making approximately 100 copies.
  • To be approved, posters/flyers must include: name of the TCU-recognized club, organization, department or office, name and contact information for the group/event end date/time of the event.
  • Once the posters/flyers are stamped, the ORLL staff will distribute copies to the in-hall residential staff. Posters/flyers will be displayed in the halls as soon as possible (usually the next business day).
  • After the event has occurred, the in-hall staff or C&W Services will remove and recycle the posters/flyers.

We reserve the right to refuse any posting based on its content or lack of required information. We work collaboratively with the Dean of Student Affairs Office to ensure that postings in the residence halls are appropriate, informative and fairly distributed.
      
We will immediately remove any posters displayed on glass, painted surfaces, floors, outside specified bulletin boards or on the exterior surfaces of the buildings. Students or staff from clubs, organizations, departments or offices may not hang posters in the residence halls themselves or slide them under student room doors.
      
All unauthorized (un-stamped) posters/flyers will immediately be removed and recycled as appropriate. For more information, visit the Student Handbook

Reservation of Residence Hall Lounge Space

Any Tufts-recognized group (i.e., residential staff, student organizations, etc.) can reserve lounge space in residence halls across campus.

  • Only main lounges in residence halls may be reserved. Small study, corner, or basement lounges are not available for student groups to reserve.
  • The following residence hall main lounge spaces are available for reservation: Carmichael Hall, Hill Hall, Hodgdon Hall, Lewis Hall, Harleston Hall (Basement Lounge) 

      
All requests must be submitted through Tufts University EMS room reservation system.
    
When using a residence hall lounge space, it is important to adhere to the following policies:

  • All events must end (including breakdown) by no later than 2:00 a.m., Friday - Sunday.
  • No events are permitted to be held in the lounge spaces during Reading Period and Final Exams at the end of each academic semester.
  • Student organizations may reserve lounge space on weekends only. Preference for residence hall space is given to the residents and in-hall staff of the given building to use for studying, meetings, programming, etc.
  • All participants must adhere to all residential and university policies throughout the duration of the event.
  • At the end of the event, please remove all property belonging to the sponsoring organization to ensure that no personal belongings get left behind.
  • Please dispose of all trash in the appropriate receptacles provided in the space. Organizations that leave excessive trash/belongings, damage the floors, furniture, or other university equipment may forfeit their ability to reserve a residence hall lounge space in the future.
      
Sophia Gordon Multipurpose Room (MPR)
      

Tufts-recognized organizations wishing to reserve the Sophia Gordon MPR may do so through Tufts Space and Resource Reservation System.
      
Once the request has been made online, a representative from the organization must attend an Event Registration Meeting before their event can be formally approved. The meetings are usually held on Fridays during each academic semester at 10:00 a.m. in the Campus Center. More information regarding this meeting will be sent via email to the requesting party. Failure to attend this meeting may result in the automatic cancellation of the event.

Residency Requirement and Exceptions

Entering first year students and sophomores are required to live on campus. There are only two exceptions to this policy:

  1. Commuting from home: Commuting from home means that you will live with a parent, legal guardian or a relative over the age of 25. If you wish to change your housing status to “commuter” please submit a letter of verification and request a meeting between the parent, guardian or adult relative and the Director of Residential Life and Learning.
  2. If you are a sophomore members of a fraternity or sorority you may live in the designated house for that group. If you wish to live in a fraternity or sorority house you will need to inform our office by submitting the “Intent to Reside in Fraternity/Sorority Housing” form, which you can get in our office.
Undergraduate Housing Agreement

Living in campus housing requires that each student sign the Housing Agreement which confirms residency dates and housing costs for the academic year.

  • The agreement is in effect throughout the entire residency period
  • Student signatures are binding even if the resident is less than 18 years of age
  • Cancellation policies, including leave and study abroad policies along with a refund schedule can be accessed through our office.
  • Students who cancel their housing will be refunded their housing charges minus the $750 housing commitment fee, which applies each semester. The only regular exceptions to the year-long requirement are for those who graduate mid-year or enroll in a study abroad program.
  • The charge for living in the residence halls is the same in all buildings, and that single occupancy rooms cost $500 more per year than multiple occupancy rooms.
Room Changes

If you would like to request a room change, you should contact our office in person or via email.

  • We will work with you based on space availability however if a room change is not possible at the requested time we will provide a list of other options.
  • If the student’s request to change rooms is granted, the student must complete the Housing Update Form in our office.
  • Unauthorized room changes or failure to comply with the above stated process is considered a violation of residential community standards.
Unauthorized Residents

In the event a space in  your multiple occupancy room becomes available, you may not allow another person (Tufts or non-Tufts- affiliated) to reside in the space.

  • For both single and multiple occupancy rooms, you may not rent, list, or advertise their rooms for use by Tufts or non-Tufts-affiliated persons.
  • For the well-being of all on-campus students we must have accurate information of housing occupancy at all times and all viable open spaces must be accounted for.
  • Students who are found in violation may be subject to residential judicial consequences.
University Officials Entering Student Rooms

You room is considered to be a private space, however, it is stated in the Housing Agreement that officials of the university may enter your room in the state of an emergency, when a student or staff member has requested service or with a 24-hour notice via email or posting.

  • We conduct periodic inspections of the residence halls, including student rooms. You will be informed of the dates and times of these inspections via email, postings in the residence halls, or by the in- hall residential staff.
Air Conditioners

You are not allowed to install an air conditioner in your residence hall room.

  • You may have fans in your room for personal comfort.
  • The only exception to this policy is if you need an air conditioner for an approved medical condition. In order to request approval, students must complete the Medical Housing Accommodations process. If the request is approved, the student will receive instructions regarding proper installation by a facilities staff member. Approved students must purchase their own air conditioner and it cannot be larger than 5,000 BTUs.
  • If students are found in possession of an unauthorized air conditioner, they will be required to remove it from their room/building immediately. Students may also be subject to residential judicial consequences if they do not comply with this policy. 
Departing the Residence Halls Prior to the End of the Occupancy Period

If you leave the university, for any reason, you need to complete the room check-out process.

  • If you take a leave of absence, you will need to remove all personal items from your assigned room within 10 days of the effective date of leave. If you don’t remove personal items by the deadline, we will hire professional movers to pack and ship items to your permanent address at your expense.
  • We do not assume responsibility for any personal items left in your residential assignment, or for the safety and security of personal belongings being packed or shipped.
Personal Property Liability

The University is not responsible directly or indirectly for negligence of others, resulting in the loss and/or damage of personal property.

The University is also not responsible for occurrences that are beyond its control. Students are encouraged to review their family’s personal property insurance policy to ensure that property and belongings are covered for theft and loss at Tufts University. Residents whose family policy does not provide coverage should consider a low cost personal property insurance program offered through the university.

Storage

There is no storage for your belongings on campus during the academic year or over the summer.

  • Storage and shipping options are available through UPS.
  • Additionally, if you are living in small wood-framed houses you may not utilize the basement of your house for storage of any kind.
  • In accordance with state fire code, access to electrical panels, fire alarms systems, building heating/hot water systems, and other utilities must be kept free and clear at all times in case of emergency or repair. If it is reported to us that personal items are being stored in the basement of a wood-framed house, you will be given the opportunity to remove your items. If you fail to remove your items, they will be removed and discarded by university officials. If students continue to store items in the basement of the house in which they reside, they will be subject to appropriate residential and/or University consequences.

Residence Hall Safety Policies

Emergency Repairs to Residence Hall Facilities

If a loss of service (i.e., loss of hot water, electricity to room, etc.) occurs during regular business hours, Monday through Friday, 9 a.m. – 5 p.m., students should contact the Facilities Department at 617-627-3496.

Outside regular business hours, contact TUPD: 617-627-3030.

In the event of a complete loss of heat, electricity or hot water, an emergency situation is declared if the problem cannot be resolved within a reasonable amount of time. If this occurs, the student affected will be temporarily reassigned.

Extermination Services

Extermination services should be submitted in a facilities work order and by calling 617-627-3496.

Bed Bugs Protocol
    

During Regular Business Hours (Monday – Friday, 9 a.m. – 5 p.m.):

  • The student should immediately contact Residential Facilities by calling 617-627-3992.
  • Residential Facilities will contact Extermination Services to have the room inspected for a possible bed bug infestation.
  • You will be contacted and cleared by our office if there are no bed-bugs found.     

Outside Regular Business Hours (after 5 p.m., Monday – Friday and weekends):

  • Immediately contact Tufts University Police at 617-627-3030 and submit an online work order
  • Plan to contact Residential Facilities on the morning of the next business day.
  • You will be contacted by the ARD on-call and offered to temporarily relocate until your room inspected
  • If relocated to either a friend’s room or an available space on campus please do the following:
  1. Don’t remove any items from the room in question                
  2. Clothing that needs to be removed from the room should be washed in hot water and dried on high heat    
  3. Bathe prior to putting on the freshly laundered clothing.   

In the case an actual infestation is identified by the exterminator, the following protocol should be carefully followed:

  • Strip all bed linens (i.e., sheets, pillowcases, blankets, spreads, etc.) and place into plastic bags to be washed in hot water and dried on high heat.   
  • All clothes in the room (whether clean or dirty) should be washed in hot water and dried on high heat.
  • All items in the room must be placed in plastic bags and sealed with tape. All bags should be placed in the center of the room.
  • All wall hangings and posters should be removed and placed on top of plastic bags in the center of the room.
  • Leave travel bags/luggage in plain view for the exterminator to inspect.
  • Move all large items (i.e., dressers, desks, etc.) one foot away from the perimeter of each wall.
  • Mattresses – Due to the construction of the mattresses in all student rooms, they DO NOT need to be removed from the room and replaced once the room has been inspected and treated. Mattress replacement will only occur upon student request.
  • Once the room has been treated, we will notify you.     

If you have any questions regarding the protocol involving bed bugs, please feel free to contact ORLL at 617-627-3248 or Residential Facilities at 617-627-3992.

Fire and Life-Safety Inspections

The Fire Safety Office conducts fire prevention inspections in the common areas (lobby, lounge, hallways, stairways, laundry rooms, utility rooms, and storage rooms) of all residence halls (including fraternities and sororities) multiple times each year. The inspections are performed to ensure the following:

  1. Fire detection and fire sprinkler systems are operational
  2. Fire extinguishers are in their proper locations, are not obstructed and are ready for use
  3. Doorways, lobbies, corridors, stairways, and fire escapes are clear and unobstructed of any items (bicycles, furniture, duffle bags, footwear, luggage, etc.) that could cause tripping or congestion during an emergency evacuation of the building
  4. Trash receptacles are emptied regularly to prevent the accumulation of potentially combustible material
  5. Evidence of smoking within the halls is not present

Safety violations are reported to the Assistant Director for Community Standards. The Assistant Director or another staff member will follow up with the resident. When notified of a violation, you are expected to correct the situation immediately. Failure to do so may result in residential or University disciplinary action. 

Fire Safety Equipment in the Residence Halls

All campus residences (including fraternities and sororities) are equipped with smoke, heat, and carbon monoxide detectors as well as fire suppression sprinkler systems. You will also find manual fire alarm pull-stations and fire extinguishers on all of the floors of the buildings. Bedroom smoke detectors (local device) are designed to alert the occupants if the origin of the smoke is in your room only. The detection devices (system devices) in the common areas (i.e., kitchens, living rooms, hallways, stairways, and basements), sprinkler head activation, or the activation of a manual alarm pull-station will sound a building-wide evacuation alarm that will also sound in all of the individual student rooms.

Fire safety equipment within the residence halls is provided for the protection of our students. Any disabling of or damage to fire safety equipment will not be tolerated.
    
It is a violation of Massachusetts State Law to disable, disconnect, obstruct, remove, or destroy fire protection equipment including tampering with smoke or carbon monoxide detectors, fire extinguishers, sprinkler heads, and horn/ strobe warning devices. Students found in violation of this policy will be subject to the following consequences:

  • First Offense: Deferred Residential Separation and University Probation: includes parental/legal guardian notification and transcript notation for a specified amount of time
  • Second Offense: Suspension from the University for a specified amount of time
Fire Prevention Policies

The following is a list of prohibited behavior within the residence halls, fraternities, sororities and other university buildings:

Any Act Causing or Contributing to a Fire Safety Hazard

  • Tampering with wiring, exit signs, emergency lights, overloading of electrical outlets, hanging items from the ceiling or leaving food/beverages unattended while cooking/heating
  • Placing clothing, fabrics or other easily combustible materials over lights or electrical fixtures
  • Possessing and/or using any heat-producing cooking appliances outside of designated kitchen areas (with the exception of coffee makers with automatic shut-offs and Micro-Fridges provided by Tufts Student Resources.)

      
Any Act Causing or Contributing to a Fire

  • If fire investigators find that a fire was caused by a malicious act or prohibited item, consequences could result in a period of separation from the residence halls.
  • A fire caused by a careless, but non-prohibited act (i.e., the use of an oven, Micro-Fridge, iron, etc.) would result in Deferred Residential Separation for a specified amount of time. This includes parental/legal guardian notification.
  • You are always financially responsible for damage that you cause even if your behavior is not intentional.

     
The following items are flammable and prohibited from University buildings:

  • Candles
  • Incense
  • Camp-stove fuel
  • Containers of butane (other than individual lighters)
  • Lighter fluid
  • Fireworks
  • Flammable holiday decorations including real trees and wreaths
  • Gasoline
  • Paint thinner

Storage (or use) of a motorcycle, moped, or other gasoline powered vehicles or machinery within ten feet of any university residence is not allowed. Possession of hoverboards or similarly powered skateboard devices are banned from campus entirely due to recurring fire incidents associated with their design.

To Cause the False Activation of a Fire Alarm

It is against Massachusetts State Law to falsely activate the building fire alarm system. Students found responsible for the first offense of this policy will be subject to Deferred Residential Separation which includes parental/legal guardian notification. A second violation will result in Residential Separation.
    
Failing to Evacuate during a Fire Alarm

Residents and their guests should never assume that an alarm is false, or that a fire drill is being conducted. During any fire alarm, all residents and their guests are expected to cooperate with official personnel (university officials as well as municipal fire and police departments). Those who fail to evacuate or are uncooperative during a fire alarm are subject to University Reprimand in addition to Deferred Residential Separation, which includes parental/legal guardian notification.
    
Hanging Items from the Fire Sprinkler System and Sprinkler Heads

If the fusible link in the sprinkler head breaks, gallons of water will flow uninterrupted through the sprinkler head and into the room. Hanging or attaching any item(s) from the pipes or sprinkler heads creates an obstruction to the water discharge pattern and impedes the control and extinguishment of the fire.
        
Access to the Roof of Any University Building

You are not allowed to access any university building roofs (including residence halls), window ledges, balconies or fire escapes for any reason (except in the case of an emergency). Students found in violation of this policy will be issued a University Reprimand. If students are chronically involved in violations of this policy, they may be separated from their on-campus housing assignment.
    
Propping Open Fire Doors

These doors are your protection from fire, heat and deadly gases during the evacuation from the building in the event of an emergency situation and they should never be left propped open.
    
Blocking Hallways, Stairways, Suite/Apartment Lounges or Fire Escapes

This includes leaving personal belongings like shoes, suitcases, boxes, room furniture, athletic equipment duffle bags, bicycles, etc. in these areas. In an emergency situation, hallways, stairways, lounges and fire escapes must be kept clear to aide in quick and efficient exit from the residence halls. Under no circumstances should exits marked “emergency” be blocked.
    
The Possession of Non-University Upholstered Furniture

You can only use approved furniture in University buildings. Please refer to the Tufts University Department of Public Safety/Fire Safety website for Furniture and Mattress Policies. This includes non-university provided mattresses as well, unless otherwise approved for a medical condition through the Housing Accommodations Request Process.
    
The Possession of Halogen Lamps and Multi-Light (“Octopus”) Floor or Desk Lamps

National Fire Investigation Reports have determined that possession of such lights have been the cause of numerous fires on campuses across the country.
    
Excessive Covering of Wall Space and the Exterior Room Doors with Easily Combustible Materials

The doors and corridors are part of the emergency egress pathway. Any combustible material will contribute to the spread of fire and prevent the safe evacuation from the building.
    
Running Wires (of any kind) through or across Egress Pathways

When Internet or cable wires are run from a student room out into a nearby lounge or suite, this creates a hazard. In an emergency situation all paths of egress must be clear to ensure safe exit from the suite or building.
    
The Possession of Space Heaters with Open Electrical Coils

Such coils are an ignition source when located too close to combustible material. If a space cannot be adequately heated via the installed building and heating system, contact Facilities Services at 617-627-3496.
    
The Use of an Outdoor Barbecue Grill Closer than 10 Feet from Any Residence Hall

Those wishing to use an outdoor grill must obtain a permit (at no charge) from the Fire Safety Office.
    
Students who fail to comply with the above stated university policies will be subject to judicial consequences ranging from warning to losing the ability to reside in university housing and/or university disciplinary action depending on the magnitude of each violation. As a resident of Tufts University, you are responsible for what occurs in your residence hall room. It is imperative that you educate your guests on campus fire safety policies as you will be held accountable for any violation that may occur.

Fire Alarm Evacuation Procedure

As soon as the fire alarm sounds, EXIT the building immediately. Upon exiting your room, look for the nearest stairwell or emergency exit door and leave the building. Once outside you should move to the designated gathering spot, which is most often across from the building.

It is important for you to familiarize yourself with at least two EXITS in case of an emergency. If, during a fire alarm, you are aware that there are fellow hallmates remaining in the building (due to illness or injury, etc.), please call TUPD for assistance: 617-627-6911.
    
Once the local fire department is on-site, they will handle the situation. The building is not safe to reenter until the situation has been properly addressed and the fire alarm system has been reset. You may not enter the building until you have been given instructions to do so.

No Smoking Policy

It is a violation of the Massachusetts State Fire Prevention Regulations to smoke (tobacco, etc.) inside schools, colleges, universities, public buildings and institutions.

  • The No-Smoking policy affects all indoor spaces of the campus, including all university facilities, residences, fraternities and sororities.
  • The use of smoking materials, including, but not limited to: cigarettes, cigars, pipes, and hookahs inside any university building or residence hall is strictly prohibited.
  • Students found in violation of this policy will be documented by in-hall staff, TPD or members of the Fire Safety Office and reported to the Assistant Director for Community and/or Director of Community Standards. Students found in violation of this policy will be subject to the following consequences:
  • First Offense: Residential Probation and University Reprimand.
  • Second Offense: Deferred Residential Separation and University Probation. This includes parental/legal guardian notification as well as a transcript notation for a specified amount of time.
  • Third Offense: Suspension from the University for a specified amount of time as designated by the Director of Community Standards.
  • You are always financially responsible for any damage caused by smoking within the residence halls, whether intentional or not.
  • If your careless behavior from smoking results in a fire, you will lose your eligibility to reside in any University residence hall, fraternity or sorority.

We request that students who do smoke tobacco outside the residence halls do so at least 20 feet away from the building. This ensures smoke traveling through the windows closest to the building entrances is minimized. Students are also encouraged to dispose of their tobacco products in the appropriate receptacles.

Tufts Police Department (TUPD)
  • 419 Boston Avenue, 617-627-3030
  • Emergency Line x6-6911 from a campus phone OR 617-627-6911 from an off-campus or wireless phone
  • To report a Fire, call 9-1-1.
  • TUPD is headquartered on the Medford/Somerville campus with stations also on the Boston and Grafton campuses.
  • To learn more about TUPD visit their website
Panic Buttons

Panic buttons are located in all of the residence halls. They are clearly marked “Emergency” and should only be used when access to a telephone is impossible, impractical or unsafe. If students are found responsible for activating a panic button for reasons other than stated above, they may be subject to residential or university judicial consequences.
    
Panic Buttons are not used to alert TUPD for room lockouts.

Building Security

Outside doors of the residence halls are locked 24 hours a day except for Harleston, Hill, and Carmichael Hall, which have an entry door to the building that is unlocked during business hours to allow access to the public areas of the building. Doors to residential areas always remain locked.

Door Propping

Propped doors invite entry by non-residents along with criminal activity within the communities. If you see a door propped, close it immediately.

Never lend your keys or student ID to anyone, and do not allow someone into the building, suite or room who does not belong there. Lock doors while sleeping or out of the room because this is the single most effective action in preventing crime/theft.

Bicycles

Residents must register their bicycles with the Tufts Police. TUPD offers a free bicycle registration service. While the Tufts campus is very safe, bicycle theft does occur. Registering bicycles with the Tufts Police and using a good quality lock (i.e., U-Lock) will help prevent theft. Bicycle parking is permitted in only designated areas. Bicycles parked inappropriately, particularly in stairwells or on handicap ramps, will be ticketed and/or removed. Please contact Tufts Police at 617-627-3030 to register a bicycle. Bicycles must be removed from bike racks by the day after Commencement.

If you will be attending Tufts Summer Session and plan on keeping your bike on campus, you must notify the Tufts Police either by phone or in person. In an effort to ensure sufficient space for incoming students, the Tufts Police will remove any abandoned bicycles. These will be available for pick-up by July 15 or they will be donated to local charities. 

Disposal of Sharp Medical Waste

To ensure the safety of all students in our residence halls as well as all university staff, residents who use any kind of sharp medical supplies (hypodermic needles, lancets, infusion needles, etc.) are required to dispose of them in an approved “sharps” container.

Students who use sharp medical supplies are expected to adhere to the following protocol:

  • Obtain an approved sharps container from Health Services (free of charge) during regular business hours. Health Services is located at 124 Professors Row (across from Fletcher Field).
  • All sharp medical waste (contaminated or not) should be placed in this container. This container can be stored in the resident’s room.
  • When the container is ⅔ full or once the contents rise to the full level marker on the container, it should be returned to Health Services who will properly dispose of the container and issue a new one (also free of charge).     

It is imperative that students do not dispose of sharp medical supplies in regular trash or recycling containers within the residence halls (or elsewhere on campus). It is also imperative that students do not flush used needles or other sharp medical supplies down the toilet or place in glass containers. This behavior exposes members of the community to a potential health hazard.

If students are found responsible for failing to adhere to the above sharps disposal protocol, they may be subject to university disciplinary action.

Other Residence Hall Policies

Hall Sports

Prohibited activities played within the residence hall rooms, hallways, stairwells, and lounges include but are not limited to:

  • Biking
  • Rollerblading
  • Hockey
  • Football
  • Frisbee

The activities stated above present a risk of injury to the individuals participating, along with those living in the community. Students who participate in these activities risk damaging any fire safety equipment within the residence hall. 

Throwing Objects

Throwing objects or liquid (of any nature) out of any university residence hall windows or doors is extremely dangerous and not allowed.

  • A demonstrated violation of this community standard will result in Deferred Residential Separation including parental/legal guardian notification.
  • Depending on the magnitude of an incident of this nature, students may be subject to Residential Separation even if it is the first offense.
Bodily Fluids in Student Rooms and Hallways

Due to serious health risks of blood-borne pathogens; vomiting, defecating, and urinating in student rooms and in hallways/stairwells is strictly prohibited.

  • If a student is found in violation of this policy, they will be required to meet with the Assistant Director of ORLL and will be placed on Deferred Residential Separation (including parental/legal guardian notification) and, depending on the circumstances surrounding the violation, may be subject to relocation to another residence hall. If relocation occurs, the new room will be selected for the student based upon availability.
  • If the roommate’s belongings are damaged in any way as a result of this behavior, the responsible student will be expected to replace damaged items or reimburse his/her roommate for damaged items. This will occur under the supervision of the Assistant Director of ORLL.
  • If a student’s guest is found responsible for this behavior, we will hold the host student accountable as it is expected that students are responsible for their guests at all times. However, the responsible guest will not be welcome in the residence hall where the violation occurred for a specified amount of time.
  • If, as a result of this behavior, the university’s cleaning service is needed to properly sanitize the room/area, the responsible student’s bursar account will be assessed the cleaning charge.
  • Depending on the magnitude and circumstances surrounding the violation, the student may be referred to the Director of Community Standards, and disciplinary consequences may be imposed in addition to the residential consequences listed above.
Vandalism

With or without malice, damage or vandalism to University or personal property is a violation of University community standards. Any major documented incident where a student is/are found in violation of this policy will be forwarded to the Director of Community Standards in the Dean of Student Affairs Office.

  • Minor acts of vandalism will be handled by the Assistant Director in the Office of Residential Life and Learning.
  • On-campus residents involved in acts of vandalism in a building other than their own may forfeit their privilege to visit the building where the vandalism occurred.
  • Any damage incurred within a residence hall room, as a result of negligent or malicious student behavior is the responsibility of the owners of the room. If a roommate is away from the room at the time of the damage, the remaining roommate will be held responsible and subject to appropriate disciplinary consequences.
Noise Policy
Designated Quiet Hours
     
  • Sunday evening through Friday morning, 11:00 p.m. to 8:00 a.m.
  • Saturday morning through Sunday morning, 1:00 a.m. to 9:00 a.m.
Consideration Hours

  • All the time!

Out of respect for others, at no time should noise interfere with a student’s right to sleep or study. If a person’s noise is disturbing to you, we recommend that you ask the individual(s) to quiet down. If the noise persists, seek help from a Residential Life staff member or the Tufts Police.

Continuous Quiet Hours During Exams

 

  • Begin at 11:00 p.m. the last day of classes
  • End the last day of Final Exams
Misuse of University-Owned Lounge Furniture

Removing university-owned lounge furniture to decorate your room is prohibited. If members of the in-hall residential staff or other university officials find lounge furniture in your room, you are expected to return it to its respective lounge immediately.

Alcohol and Other Drugs

Students who are under the age of twenty-one (21) may not be in possession of or consume alcoholic beverages within the residence halls or on college property.

  • Regardless of age, students may not possess or use illegal substances (including marijuana) or misuse prescription drugs.
  • Please see a full description of the Alcohol and Other Drugs Policy
Pets and Animals

Health and safety concerns prohibit students from keeping animals in all university residences.

Exceptions Include:

  • Fish in tanks no larger than ten gallons. Arrange to take them when you leave for winter recess and at the end of the academic year. We are not responsible for the care of your fish in your absence from the room.
  • University-approved service animals when needed. According to Title III (28 C.F.R./36.104) of the Americans with Disabilities Act (ADA), a service animal is defined as follows:“Service animal means any guide dog, signal dog or other animal individually trained to work or perform tasks for the benefit of any individual with a disability, including but not limited to: guiding individuals with impaired vision, alerting individuals with impaired hearing to intruders or sounds, providing minimal protection or rescue work, pulling a wheelchair or fetching dropped items.” University-approved emotional support animals, request through Accessability Services.

Possession of any unauthorized pet or animal is a violation of community standards. Students who are found in possession of any such animal will be expected to remove it from their residence immediately.

Social Registration Policy

We are committed to providing the opportunity for you to host safe, enjoyable, and successful social events. All social events within the residence halls, including Small Wood-Frame/Special Interest Houses, must be registered with us anytime alcohol will be served (to those 21 years of age or older) or if the event/gathering could be perceived as social in nature. See the University's full Social Event Registration Policy

Follow these steps to register your event:

  1. The host (or house manager for Small Wood-Frame Houses) of the event needs to contact our office to schedule a meeting at least seven business days before the event. 
  2. The host should complete the ORLL Social Registration Form prior to the scheduled pre-event meeting.              
  3. If alcohol will be served during the event (to those 21 years of age or older), the host must be at least 21 years old. Alcohol may never be served at an event held in the common area of a larger, traditional residence hall. Please note that the host of the event must always be a resident of the building/suite/house where the event will be held. Student organizations or groups of students may not utilize these spaces for their events.
  4. During the pre-event meeting we will talk about:        
  • Date, time, and location of event:  In accordance with the campus quiet hours, all events must end by 11:00 P.M. on weeknights and 1:00 A.M. on weekends.
  • Approximate attendance:  Who will be keeping track and what methods used.
  • Theme of event: If the theme of the event is not appropriate or does not align with our mission, it will need to be modified before the event is approved. If the inappropriate theme is not modified, the event will be canceled.
  • Advertizing the event: i.e., Facebook, other social media, flyers, etc. Absolutely no advertisement can be posted (online or otherwise) until all content is approved by the Assistant Director. If the event is prematurely advertised, the event will automatically be canceled.
  • Alcohol service: Who will be serving alcohol? (All alcohol servers must be at least 21 years of age or older.) In what form will the alcohol be served and where will it be served from? Kegs and other bulk quantity alcohol containers are not allowed in all residence halls, including small wood-frame houses and fraternities/sororities.
  • What food and alternative non-alcoholic beverages will be served?
  • Safety concerns within the house and a review of fire safety policies.
  • Guest list: A list of all invited guests (as well as all house residents attending) must submitted to the Assistant Director at least three business days prior to the event.

Once the event has received full approval, the Associate Director will send all pertinent information to the Tufts Police.

When deemed appropriate, a pre-event consultation may be scheduled with the host of the event and the Associate Director at the location of the event. The purpose of the consultation is to further discuss safety concerns, access to the event, noise control, etc.

During the Event: TUPD may conduct a site visit to check on how the event is running and to address any issues. Hosts and/or other residents are strongly encouraged to call TPD/TEMS at any time during the event if assistance is needed.
     
Disregard for university/residential policies, state laws, or unsafe conditions may result in immediate closure at the time of TUPD arrival and appropriate documentation will be submitted to both the Dean of Student Affairs Office as well as ORLL. If this occurs, residents of the residence hall/house may lose the privilege to host another event for a specified amount of time designated by the Associate Director.

Unregistered events are subject to immediate closure upon discovery.
     
After the Event: The host(s) is responsible for the cleanup of the event and it is expected to take place by the following day. The Associate Director will conduct a post-event walk-through to note the condition of the event location. This walk-through will take place on the next business day after the event.
     
Students who wish to inquire about the social event registration process may contact the Associate Director of ORLL at 617-627-3248.

Residential Judicial Process

Overview

The residential judicial process is one component of the university judicial system.
     
The Office of Residential Life and Learning, through the Residential Judicial Process, has jurisdiction over a majority of cases involving the violation of community standards and residential policies as published online. Incidents involving violations of university policies will most often be referred to the Director of Community Standards in the Dean of Student Affairs Office.

Incident Reporting

When a member of the in-hall residential staff observes a behavior that does not appear to be in compliance with residential community standards or university policy, the staff member is required to document the exhibited behavior. The report is forwarded to the Assistant Director of ORLL. In most cases a staff member will communicate to the student(s) that they are in fact involved in a policy violation; however, this is not required depending on the circumstances of the incident. At that time students should always be prepared to provide proper identification upon request. The staff member will then ask for compliance with the community standard/policy. Once a report is received, a staff member will meet with the involved party depending on the nature of the violation. The documentation submitted is considered a “complaint.”
     
Note: Failing to comply with a college official (e.g., residential life staff member or TUPD) is a violation of University policy. Students in violation may be subject to university disciplinary action.

Resolving a Complaint

The majority of residential issues are documented through incident reports generated by a member of the residential life staff. However, any member of the Tufts community can file a complaint through the residential judicial system (a roommate, a suitemate, a police officer, etc.). Should you wish to register a formal complaint, the forms are available on the Student Affairs website.
     
When an incident report, police report, or complaint form has been filed with the ORLL, the Assistant Director (or designee) will contact the student(s) involved via their Tufts email address in order to schedule a meeting. At this point the ORLL will consider the student officially notified and will hold students accountable for the contents of the email sent.
     
Please note: Email is the primary method of communication with students. If students use an alternate email account, please forward your Tufts email to this account.
     
Once the meeting request email has been sent out, the parties involved will have 24 – 48 business hours (as outlined in the text of the email) to respond to the notification and to schedule a meeting with the Assistant Director (or designee). During the meeting the student(s) will have the opportunity to view the report(s) submitted and respond to the allegations. After discussing all relevant facts of the case, the student(s) may choose to enter a response of responsible, partially responsible or not responsible for the complaint. The Assistant Director (or designee) will take all information provided into account and communicate the options available to the student. The outcome of a complaint may include:

  • Finding the student(s) "responsible" and assigning an appropriate consequence.
  • Finding the student “not responsible” and dismissing the allegation/complaint.
  • Referring the matter to the Residential Judicial Board (RJB).
  • Referring the matter to the Dean of Student Affairs Office.     

Please refer to the Student Judicial Process for a complete description of the complaint, response, and adjudication mechanisms.
     
Failure to schedule an administrative meeting or other meeting as directed by a Residential Life and Learning staff member, or failure to attend such a meeting, is a violation of the cooperation policy. This behavior may result in further disciplinary action or action taken without the input of the accused party. Referral to the Dean of Student Affairs Office may occur as well.

Residential Judiciary Board (RJB)

The RJB is made up of Area Residence Directors and three student RJB members and is convened by the Assistant Director for Community and Judicial Affairs. Cases heard by the RJB include:

  • Complaints brought by one or more residents against one or more other residents on alleged violations of residence hall standards or other personal complaints.
  • Complaints against residents brought by members of the residential staff on violations of residence hall community standards.
  • Appeals of decisions made by the Assistant Director (in which case, the hearing is convened by another member of ORLL).

The RJB may impose disciplinary resolutions, including those that affect an individual’s housing status or eligibility to reside in university housing. The RJB may not impose university disciplinary action, but may refer cases to the Judicial Affairs Administrator if such action is deemed appropriate. The RJB will hear cases stemming from incidents that occur in a residence hall even if the student involved does not reside in the hall.

Residential Judiciary Board Hearing Process

In general, the RJB hearings will follow this format. However, by agreement of all parties involved, modifications may be made to most effectively expedite the process:

  • Opening statement of the complaining party (5 minutes)
  • Opening statement of the responding party (5 minutes)
  • Questioning of the parties by the panel
  • Questioning of the complaining party’s witnesses first by the panel, then by the complaining party, and then by the responding party
  • Questioning of the responding party’s witnesses first by the panel, then by the responding party, and then by the complaining party
  • Questioning by the complaining party of the responding party
  • Questioning by the responding party of the complaining party
  • Final questioning by the panel
  • Closing statement of the responding party or an advocate (10 minutes)
  • Closing statement of the complaining party or an advocate (10 minutes)

       
Appeal Based on Severity of Consequence

If a student has been involved in a policy violation that they take responsibility for, but feel the consequence assigned by the Assistant Director is too severe, they have the right to appeal the decision based on “severity of consequence.” In this type of case, the Assistant Director then becomes the “responding party” during the appeal. In the event of an appeal, the Assistant Director will be responsible for setting up the meeting but will not act as the convener. Another member of the ORLL central staff will act as a “designee.” This is to ensure the appeal is being heard in the most unbiased manner possible.
       
Most often, an appeal hearing will follow this format: 

  • Opening statement of the responding party (5 minutes) > Opening statement of the appealing party (5 minutes) > Questioning of both parties by the RJB
  • Questioning of both parties by each other   
  • Closing statement of the responding party (10 minutes)
  • Closing statement of the appealing party or advocate (10 minutes)

Deliberation: Once all of the facts have been presented and the panel has a full picture of the case, the RJB will go into executive session. At this time, the panel will make a decision based on the information presented. Depending on the type of hearing, the role of the RJB is to either:

  1. Determine if the student(s) involved is responsible for the policy violation. If so, the RJB will then assign an appropriate consequence in accordance with Tufts' Housing Policies.              
  2. If the hearing is an appeal, the RJB will decide either to: uphold the decision of the Assistant Director or overturn the decision of the Assistant Director.

          
Notification of Outcome: Once the RJB has made their decision the student(s) involved will be notified the following business day. The notification will be sent out via email. The ARD of the student(s) will be copied on the information if applicable.
     
All sophomores, juniors, and seniors who have lived on the Medford/Somerville campus for at least one academic year are eligible to serve on the RJB. Students interested in applying for a position on the RJB should inquire with the Assistant Director in the ORLL.

Mediation

The Director of Community Standards, other Dean of Student Affairs’ staff and members of the ORLL staff are prepared to mediate between parties in an attempt to resolve student concerns. This approach requires that both parties desire to achieve a negotiated resolution and are willing to waive their rights to a disciplinary hearing (university or residential). Mediation may also be a useful tool to help resolve issues about sharing a room and members of the in-hall residential staff can facilitate this process.

A resolution reached through mediation is final and not subject to appeal once the mediation agreement is signed by both parties.

A violation of the resolution or disregard of its terms may result in disciplinary action as indicated in the signed agreement. In the event that a resolution is violated and the agreement did not specify a resulting outcome, the Dean of Student Affairs Office or Office of Residential Life and Learning will determine whether to call a hearing to address the original charges and/or take action for the violation.

Please consult the Student Judicial Process for a full description of Mediation.

Residential Judicial Consequences

The ORLL staff or the Residential Judiciary Board may deem any combination of the following consequences appropriate. It is important to note that while the consequences listed below are serious, they are not university judicial consequences and do not negatively affect student records or university standing. Consequences imposed may include one or more of the following:

  • Letter of Warning: a formal written warning resulting from a violation of policy. The letter of warning usually follows a meeting with a residential life staff member. If the violation is of a high magnitude, and the health and safety of the floor/building community is compromised, a more serious university or residential consequence may be imposed even if it is the student’s first offense of a residential policy. A letter of warning is usually the result of a first-time residential policy violation. Such policies include, but are not limited to the Noise policy, Possession of Pets and Animals, Hall Sports policy, Guest policy, Possession of University Furniture policy, Minor Fire and Life-Safety regulations, and Unauthorized Furniture policy.     
  • Monetary Restitution: a monetary value billed to a student to repair or replace an item damaged or other monetary loss to the university or a member of the university community. Examples of damage where monetary restitution may be imposed are: damage to fire life safety equipment and damage to university owned furniture or property. Appropriate costs for repair or replacement will be placed on the bursar bill of the student(s) found responsible for damage incurred.
  • Suspension of Visitation Privileges: if a guest of a resident has violated university residential policy the host resident may lose their right to have guests or a particular problematic guest in their university residence. Suspension of visitation privileges may also be imposed if a student chronically violates the guest policy by allowing their guest to stay longer than the allotted time stated in the guest policy.
  • Suspension of Visitation Privileges to another residence hall: this consequence is imposed if a resident student enters a residence hall other than their own and creates a disturbance of a high magnitude or is involved in vandalism within that hall. This consequence may also be imposed if a resident student is consistently involved in residential or university policy violations throughout the academic year. This consequence lasts for a specified amount of time at the discretion of the Assistant Director of Community. 
  • Relocation: removal from current university housing assignment and reassignment to another university residence hall. Parents/legal guardians of a student required to relocate may be notified of the student’s disciplinary status and the behavior that resulted in relocation. Any student can be relocated as a result of negative behavior exhibited which is a chronic disturbance (i.e., noise policy violations, smoking policy violations, etc.) to others in their immediate residential community.
  • Residential Probation: the status that may be imposed on a student for a specified period of time, in response to behavior that indicates an unwillingness or inability to conduct oneself according to the established community standards. It is a formal indication that one’s residency is in jeopardy unless there is a significant change in this behavior. Failure to comply with the terms of the probation or additional violation of community standards during the probationary period will result in more serious judicial action. Common violations that may result in this consequence include the Noise policy (2nd offense), Possession of Pets and Animals (2nd offense), Possession of University Furniture policy (2nd offense), Unauthorized use of university keys (1st offense), Hall Sports policy (2nd offense), No-Smoking policy (1st offense), Minor Fire and Life-Safety regulations (including possession of candles), and Unauthorized Furniture policy (2nd offense)
  • Deferred Residential Separation: any further policy violations will result in removal from current housing assignment and/or loss of university housing. Deferred Residential Separation lasts for a specified time period. Any student placed on Deferred Residential Separation will have his/her parents/legal guardians notified of their disciplinary status and the behavior they exhibited.
  • Residential Separation: loss of university housing. Parents/legal guardians will be notified of a student’s removal from university housing and the policy violation(s) that occurred. Residential separation most often occurs when a student clearly demonstrates the inability to conduct oneself according to the established community standards and policies or compromises the safety and well-being of all students in their residential area. Common violations that may result in this consequence include Major Fire and Life-Safety violations (including tampering with Fire and Life-Safety equipment), Chronic offenses of the No-Smoking Policy, Chronic or major hall vandalism, Chronic inappropriate hall behavior, Continued violations of any of the above residential policy violations, and a violation of deferred separation from housing.

When violations of a serious magnitude and/or where the health and safety of the floor/building community is compromised, a more serious residential or University consequence may be imposed, even if it is the first demonstrated offense.

Note: When students violate any of the residential community standards and policies they should always expect to meet with either their Area Residence Director or the Assistant Director for Community and Judicial Affairs in the Office of Residential Life and Learning. Following the judicial meeting, students will receive a consequence letter outlining the alleged policy violation and the result of their behavior. The letter also serves as a follow up to judicial meetings conducted in the event students have questions or concerns regarding the meeting. Consequence letters will be sent via email to students’ Tufts account.

Appeals Process

Appeals of residential disciplinary decisions must be submitted to the Assistant Director for Community and Judicial Affairs in the Office of Residential Life and Learning, in writing, within ten (10) days of notification of the decision. The Assistant Director usually hears appeals of decisions made by the Area Residence Directors. The Residential Judiciary Board usually hears appeals of decisions made by the Assistant Director. Appeals of decisions made by the Residential Judiciary Board may be brought to the Director of Community Standards in the Dean of Student Affairs’ Office. Refer to the Student Judicial Process