Student Handbook

The Student Handbook is filled with information and policies that have a direct impact on your academic and social life at Tufts, including the Code of Conduct, Alcohol and Other Drugs Policy, FERPA, Hazing Policy, Noise and Off-Campus Disturbances Policy and Policy on Gatherings, Demonstrations, Protests, and Disturbances. These policies outline your rights and responsibilities as a student – you can’t be too familiar with them! We encourage you to read the Student Handbook carefully and contact our office with any questions.

Alcohol and Other Drugs

Massachusetts Laws and Tufts' Policies on Alcohol and Other Drugs

The welfare and safety of students and their guests are central to the university’s policies on alcohol and other drugs. At the same time, the university must adhere to the requirements of federal and state law.

All members of the Tufts community and their guests are expected to abide by the laws of the Commonwealth of Massachusetts. These laws include the following essential elements:

  • Individuals under the age of twenty-one may not buy, possess, or consume alcoholic beverages.
  • No individual, regardless of age, may carry open containers of alcoholic beverages in public, including outside of buildings (except in the context of a controlled outdoor event where alcohol is served to those of age), public areas of residence halls, lounges, or other college buildings (except for areas that have been reserved and have controls in place for a registered event.
  • No one may provide alcohol to individuals who are under twenty-one years of age
  • No individual may possess or use illegal substances or misuse prescription drugs.
  • No one may sell tickets or charge admissions to events where alcohol is present without a valid license to sell alcohol.
  • It is illegal to misrepresent one’s age, or to possess or use falsified identification. See the section in this handbook on fraudulent use of identification.
  • The cities of Medford and Somerville have ordinances related to open containers of alcohol in public areas, regardless of age.
Tufts' Policies on Alcohol and Other Drugs

Tufts’ Policy on Alcohol and Other Drugs aims to encourage members of the community to seek assistance for themselves or others who are intoxicated or struggling with substance use. The staff of Health Promotion and Prevention, clinicians at the Counseling and Mental Health Service or at Health Services, Residential Life staff members, or any other staff or faculty member at the University will provide assistance to those who seek it for themselves or others. Tufts has a Good Samaritan policy, by which no one who seeks medical assistance for others will be subject to disciplinary action specifically for their own use of alcohol or small amounts of marijuana, although other violations of the Code of Conduct may be pursued. The University also has an Amnesty policy, by which those who require medical intervention specifically for their own use of alcohol or small amounts of marijuana will not be subject to disciplinary action, although other violations of the Code of Conduct may be pursued. Instead of facing judicial sanctions, under these two policies students are referred to the Department of Health Promotion and Prevention at the Health Service for screening and support.

Non-judicial outcomes for incidents encompassed by the Good Samaritan and Amnesty policies:

For a First incident:

  • Warning
  • A required meeting with a professional in the Department of Health Promotion and Prevention (Note: Failure to comply with this requirement within two weeks will result in a Reprimand.)

For a Second incident:

  • Second Warning
  • An additional required meeting with a professional in the Department of Health Promotion and Prevention (Note: Failure to comply with this requirement within two weeks will result in a Reprimand.)
  • Notification of the family or guardian of the student

For a Third incident:

Please note: In addition to the outcomes above, a student who is transported to a hospital as a result of their use of alcohol and/or other substances will have their emergency contact notified.  This is done in order to ensure the health and/or safety of the student.

Please also note: In order to protect the health and safety of our students, Tufts reserves the discretion to place a student on a Medical or Administrative Leave after a first or second medical intervention for alcohol or other substance use. (Such discretion is also reserved if a student has a Code of Conduct violation involving alcohol or other substances subsequent to a first or second medical intervention.) Such cases are rare, but may result if a particular incident or circumstance involving the use of alcohol or other substances causes significant concern about a student’s health or safety, or causes concerns about the health or safety of others in the Tufts community. The decision to place a student on a Medical or Administrative Leave will be made by staff members in the Dean of Student Affairs Office in consultation with the student, the student’s parent(s) or guardian(s), the Department of Health Promotion and Prevention, and, in some cases, Counseling and Mental Health Services.

Judicial outcomes for Code of Conduct violations:

The University cannot ignore the laws of the Commonwealth of Massachusetts. As such, in cases that are not exempt from a judicial response according to the Good Samaritan or Amnesty policies, the Code of Conduct does call for disciplinary action for underage consumption or possession of alcohol, possession of an open container of alcohol, public intoxication, use or possession of marijuana, providing alcohol to minors, dealing or trafficking in illegal drugs or prescription medicines, etc.

For a First incident involving underage consumption or possession of alcohol, possession of an open container of alcohol, public intoxication, or illegal use or possession of small quantities of marijuana (or use or possession of small quantities of marijuana on campus):

  • Warning
  • At the discretion of the appropriate staff memeber, a meeting with a professional in the Department of Health Promotion and Prevention may be required. (Note: Failure to comply with this requirement within two weeks will result in a Reprimand.)

For a Second incident involving underage consumption or possession of alcohol, possession of an open container of alcohol, public intoxication, or illegal use or possession of small quantities of marijuana (or use or possession of small quantities of marijuana on campus):

  • Reprimand
  • An additional required meeting with a professional in the Department of Health Promotion and Prevention (Note: Failure to comply with this requirement within two weeks will result in Disciplinary Probation.)

For a Third incident involving underage consumption or possession of alcohol, possession of an open container of alcohol, public intoxication, or illegal use or possession of small quantities of marijuana (or use or possession of small quantities of marijuana on campus):

  • Disciplinary Probation
  • An additional required meeting with a professional in the Department of Health Promotion and Prevention (Note: Subsequent violations will lead to an extended period of Disciplinary Probation or to other disciplinary action in the case of flagrant disregard for the law or the policies of the University).

     

Other Judicial Outcomes regardless of whether it is a first, second, or third violation of the Policy on Alcohol and Other Drugs:

For providing alcohol to an individual(s) under the age of twenty-one:

For consumption, use, or possession of illegal and/or controlled substances other than marijuana (or large quantities of marijuana), or for operating a motor vehicle under the influence of alcohol or other drugs:

For dealing or trafficking in controlled substances, including the illegal distribution of prescription medications:

Please note: The use of substances will never be seen as a mitigating factor in the accountability of individuals for negative behavior. When incidents involve multiple violations of the Code of Conduct, including the policies related to Alcohol and Other Drugs, consequences may be cumulative and will reflect all elements of the demonstrated violations.

The University also enforces the following campus wide rules that are legislated by the Fraternal Information and Program Group (FIPG) policies.

  • No kegs, regardless of the amount of alcohol they hold, or other bulk-quantity containers are permitted in University buildings, including residence halls, apartments, theme houses, fraternities, and sororities. Keg or bulk-container violations warrant a $300 fine per container, and when applicable, notification of the national offices for fraternities and sororities.
  • Drinking games, such as “pong,” ”Beirut,” ”quarters,” etc. are not permitted in University building including residence halls, apartments, theme houses, and fraternities and sororities.
  • Irresponsible drinking and public intoxication, even if one is twenty-one, are considered violations of community standards.
  • Funnels, luges, or other mechanisms for the rapid consumption of alcoholic beverages are not allowed on campus including University residence halls, apartments, theme houses, including fraternities and sororities.

 

Counseling and Treatment for Alcohol and Other Drugs Abuse

The University encourages Tufts students with alcohol and other substance abuse problems to seek assistance and treatment. At Tufts, a variety of resources exist where additional information can be obtained about alcohol and other substance abuse and forms of treatment.

For students on the Somerville/Medford campus, support is available from the following:

The Dean of Students Affairs Office (617-627-3158) and the University Chaplain’s office (617-627-3427) are available for referrals to other resources in the community.  The Dean of Student Affairs Office also assists student through the re-entry process for any leave taken (personal, medical, or disciplinary).

Health Risks - Alcohol Effects

Alcohol consumption causes a number of marked changes in behavior. Even low doses significantly impair the judgment and coordination required to drive a car safely, increasing the likelihood that the driver will be involved in an accident. Low to moderate doses of alcohol also increase the incidence of a variety of aggressive acts, including severely altering a person’s ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol will produce the effects just described.

Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations, and convulsions. Alcohol withdrawal can be life threatening. Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver.

Those who drink alcohol during pregnancy may give birth to infants with fetal alcohol syndrome. These infants have irreversible physical abnormalities and intellectual disabilities. In addition, research indicates that the children of alcoholic parents are at greater risk of becoming alcoholics.

Health Risks - Controlled Substances: Possible Effects of Overdose, and Withdrawal Syndrome

Narcotics

  • Possible Effects: Euphoria, drowsiness, respiratory depression, constricted pupils, nausea
  • Possible Effects of Overdose: Slow and shallow breathing, clammy skin, convulsions, coma, possible death
  • Withdrawal Syndrome: Watery eyes, runny nose, yawning, loss of appetite, irritability, tremors, panic, cramps, nausea, chills and sweating

Depressants

  • Possible Effects: Slurred speech, disorientation, drunken behavior without odor of alcohol
  • Possible Effects of Overdose: Shallow respiration, clammy skin, dilated pupils, weak and rapid pulse, coma, possible death
  • Withdrawal Syndrome: Anxiety, insomnia, tremors, convulsions, possible death

Stimulants

  • Possible Effects: Illusions and hallucinations, poor perception of time and distance
  • Possible Effects of Overdose: Longer, more intense “trip” episodes, psychosis, possible death
  • Withdrawal syndrome not reported

Hallucinogens

  • Possible Effects: Euphoria, relaxed inhibitions, increased appetite, disoriented behavior
  • Possible Effects of Overdose: Fatigue, paranoia, possible psychosis
  • Withdrawal Syndrome: Insomnia, hyperactivity, and decreased appetite occasionally reported
Local, State, and Federal Sanctions Concerning Alcohol and Drugs

Local, state, and federal laws make the illegal use of drugs and alcohol a criminal offense. Conviction can lead to imprisonment, fines, and other penalties.

Cities and towns in Massachusetts prohibit public consumption of alcohol and impose fines for violation. The Department of Conservation and Recreation also prohibits public consumption of alcohol in its parks and public recreational areas. Boston and other cities and towns surrounding the various Tufts campuses have ordinances forbidding the possession of an open container of alcohol on any public street by any person of any age. Anyone choosing to violate such ordinances can be subject to arrest.

Massachusetts’ law prohibits the sale or delivery of alcoholic beverages to persons under age 21 with a fine of up to $2,000 or twelve months’ imprisonment, or both. Misrepresenting one’s age or falsifying an identification to obtain alcoholic beverages is punishable by fine. Included among penalties for the first conviction of driving under the influence of alcohol under Massachusetts law are a $5,000 fine, a one-year revocation of the person’s license, up to two and one half(2 ½) years in prison, and mandatory alcohol rehabilitation.

Massachusetts imposes criminal penalties for the possession and/or distribution of controlled substances, or drugs, without valid authorization, with penalties varying as to the type of drug. Sale and possession of “drug paraphernalia” is illegal in Massachusetts.
Under both Massachusetts and federal law, penalties for possession, manufacture, and distribution are greater for subsequent convictions, including mandatory prison terms and the full minimum term must be served.

Massachusetts makes it illegal to be in a place where heroin is kept and to be “in the company” of a person known to possess heroin.
Persons convicted of drug possession under state and federal law are ineligible for federal student grants and loans for up to one year after the first conviction and up to five years after the second. The penalty for unlawful distribution of drugs is loss of benefits for five years after the first conviction and for a longer period after the second.

Under federal law, penalties may be doubled when a person who is at least 18 years old distributes drugs within 1,000 feet of a public or private elementary or secondary school, or a public or private college to persons under 21 years of age and may include a mandatory one-year prison term.

Federal Penalties and Sanctions for Illegal Possession of a Controlled Substance

21 U.S.C. 844(a)

  • 1st conviction: Up to 1 year imprisonment and a fine of at least $1,000, or both.
  • After 1 prior drug conviction: At least 15 days in prison, not to exceed 2 years, and a fine of at least $2,500 or both.
  • After 2 or more prior drug convictions: At least 90 days in prison, not to exceed 3 years and a fine of at least $5,000, or both.

21 U.S.C. 853(a)(2) and 881(a)(7)

  • Forfeiture of personal and real property used to possess or to facilitate possession of a controlled substance if that offense is punishable by more than 1-year imprisonment. (See special sentencing provisions re: (crack).)

21 U.S.C. 881(a)(4)

  • Forfeiture of vehicles, boats, aircraft or any other conveyance used to transport or conceal a controlled substance.

21 U.S.C. 884a

  • Civil fine of up to $10,000 (pending adoption of final regulations).

21 U.S.C. 853a

  • Denial of Federal benefits, such as student loans, grants, contracts, and professional and commercial licenses, up to 1 year for first offense, up to 5 years for second and subsequent offenses.

Miscellaneous

  • Revocation of certain Federal licenses and benefits, e.g. pilot licenses, public housing tenancy, etc., are vested within the authorities of individual Federal agencies.
Federal Tracking Policies

Methamphetamine (10-99 gm or 100-999 gm mixture)
Heroin (100-999 gm mixture)
Cocaine (500-4999 gm mixture)
Cocaine Base (5-49 gm mixture)
PCP (10-99 gm or 100 – 999 gm mixture)
LSD (1-10 gm mixture)
Fentanyl (40-399 gm mixture)
Fentanyl Analogue (10-99 gm mixture)

  • 1st conviction: Not less than 5 years; not more than 40 years. (If death or serious injury: Not less than 20 years; not more than life.) Fine of not more than $2 million (individual).
  • 2nd conviction: Not less than 10 years; not more than life. (If death or serious injury: Not less than life.)

Methamphetamine (100+ gm or 1+ kg mixture)
Heroin (1+ kg mixture)
Cocaine (5+ kg mixture)
Cocaine Base (50+ gm mixture)
PCP (100+ gm or 1+ kg mixture)
LSD (10+ gm mixture)
Fentanyl (400+ gm mixture)
Fentanyl Analogue (100+ gm mixture)

  • 1st conviction: Not less than 10 years; not more than life. (If death or serious injury: Not less than 20 years; not more than life.) Fine of not more than $4 million (individual).
  • 2nd conviction: Not less than 20 years; not more than life. (If death or serious injury: Not less than life.)

Marijuana (1,000 kg or more mixture; or 1,000 or more plants)

  • 1st conviction: Not less than 10 years; not more than life. (If death or serious injury: Not less than 20 years; not more than life.) Fine of not more than $4 million (individual).
  • 2nd conviction: Not less than 20 years; not more than life. (If death or serious injury: Not less than life.) Fine of not more than $8 million (individual).

Marijuana (100-999 kg mixture; or 100-999 plants)

  • 1st conviction: Not less than 5 years; not more than 40 years. (If death or serious injury: Not less than 20 years; not more than life.) Fine of not more than $2 million (individual).
  • 2nd conviction: Not less than 10 years; not more than life. (If death or serious injury: Not less than life.) Fine of not more than $4 million (individual).

Marijuana (50-99 kg mixture; or 50-99 plants)

  • 1st conviction: Not more than 20 years. (If death or serious injury: Not less than 20 years; not more than life.) Fine of not more than $1 million (individual).
  • 2nd conviction: Not more than 30 years. (If death or serious injury: Not less than life.) Fine of not more than $2 million (individual).

Marijuana (<50 kg mixture; or < 50 plants)

  • 1st conviction: Not more than 5 years. Fine of not more than $250,000 (individual).
  • 2nd conviction: Not more than 10 years. Fine of not more than $500,000 (individual).
Dealing with an Alcohol Related Medical Emergency

People who are intoxicated or drugged to the point of unconsciousness or semi-consciousness are at serious risk. Individuals have died from alcohol poisoning or choking on aspirated vomit. Never leave an individual alone to “sleep it off” nor overestimate your own ability to assure his or her safety or to recognize the danger signs. Call Tufts Emergency Medical Services (TEMS), available twenty-four hours per day, at x6-6911 (University Police dispatcher).

A TRUE FRIEND WOULD NOT HESITATE TO CALL FOR MEDICAL ASSISTANCE!

Physical Assault

Tufts' Policy

Anyone who has been physically assaulted is encouraged to report the incident to the University police, who will assist in obtaining medical care and in gaining the cooperation of other police agencies if the incident occurred off campus.

The Department of Public Safety will issue a Campus Safety Alert if the assailant is unknown or remains at large
A member of the university mental health staff will either respond at the scene of the incident or will be in touch with the victim

Tufts Public Safety officials and the Judicial Affairs Administrator are available to discuss options for pursuing a complaint both within and outside the university. Tufts is prepared to hear a complaint concerning physical assault as long as the alleged assailant is a student currently enrolled at Tufts.

Cars On Campus

Tufts' Policy

Resident first-year students and sophomores are not permitted to keep or register a motor vehicle on campus. In rare occasions an exception may be made by the Dean of Student Affairs Office: 617-627-3158. Resident juniors, and seniors, and students commuting from home are permitted to obtain a parking pass that allows them to park on campus.

You may not register a car for another student.

Individuals who purchase a parking decal for another student are in violation of university policy, and the matter will be referred to the Dean of Student Affairs Office for disciplinary action. Students involved in altering or misrepresentation of a parking decal will be subject to Disciplinary Probation and may lose parking privileges as well as receive a fine. Flagrant disregard of parking regulations resulting in the accumulation of multiple parking violations by an individual student (paid or unpaid) could result in loss of campus parking privileges.

For complete information, please contact Public Safety: 617-627-3030.

Computer Use/ Downloading

Tufts' Policy

In recent years students have more frequently found themselves in trouble for file-sharing copyrighted music, movies and software using Peer to Peer file-sharing applications (Bit-torrent for example). Each day the university receives complaints from copyright holders bringing these infringements to our attention. By law the university is required to act upon these complaints. Upon receipt of a complaint your internet connection will be interrupted until the matter is cleared up.  For more information, please see the University’s full policy on Computer Ethics and the Appropriate Use of Electronic Resources

Crime Awareness and Campus Security Act

Tufts' Policy

The Jeanne Clery Disclosure Act of 1998 as well as its amendments provide the Tufts University Department of Public Safety an opportunity to explain various services, policies, programs, and expectations that help contribute to achieving reasonable safety   and security at Tufts University. As one of our efforts to comply with the Clery Act, an annual Public Safety brochure is made available. This publication also informs the Tufts community of campus crime statistics. A printed copy of the brochure may be requested by contacting the Department of Public Safety, 419 Boston Avenue, Medford Campus.

Early Arrival Policy

Tufts' Policy

Students participating in any Early Arrival Program (Pre-Orientation, Orientation, Peer Leader, performance group, etc.) are expected to act in a professional and responsible manner while executing their responsibilities. Early Arrival students must represent Tufts as an inclusive, healthy, and welcoming member of the community. They must act as a team player, work cooperatively, and establish effective and continuous communication with all staff members.

Students participating in any Early Arrival Program are expected to abide by the following:

  • Early Arrival students must be in good standing in matters relating to academics and student conduct from the time they apply to participate in a program until the conclusion of the program.
  • Early Arrival students will be required to move back to campus early at the dates set by the coordinators of the relevant program.
  • Early Arrival students must be available for and must participate in any applicable training programs as determined by the coordinators of the relevant program.
  • Early Arrival students will assist the coordinators of the relevant program to the best of their abilities in the execution of the entire program.
  • Early Arrival students will be accountable for all first-year students assigned to them as a part of their program.
  • Early Arrival students must abide by Tufts’ Code of Conduct, all policies in the Student Handbook, and all state and federal laws. These include but are not limited to policies regarding alcohol and substance abuse, vandalism, disorderly conduct and indecent exposure.
  • Early Arrival students will not, under any circumstances, host any events for first-year students at their on- or off-campus residence prior to the first day of classes. Failure to abide by this policy may result in disciplinary action.
  • From their arrival to campus and/or the start of any Early Arrival training through the entire Undergraduate Orientation program, Early Arrival students will not consume or provide alcohol as a part of any social gathering involving other Early Arrival students or first-year students. Violating this policy may result in disciplinary action.
  • Early Arrival students will not prevent or attempt to prevent first-year students from attending general Undergraduate Orientation events.

The University reserves the right to decline participation to any Early Arrival candidate who does not meet the requirements above or who violates the Early Arrival Policy.

Email Policy

Tufts' Policy

Please be aware that the University’s primary method of communicating with students is through email. We will do our best to limit the number of emails that you receive from us, but in many cases, including information about registration, campus emergencies, special events, and Commencement, email may be the only communication used. It is your responsibility to check your Tufts email account regularly. If you use another email account, please make certain that you forward your Tufts email to the account you regularly use.

FERPA: Notice of Student Rights with Respect to Education Records

FERPA Policy

Purpose:

This notice establishes the University policy with respect to certain types of student records.  This policy is designed to help students understand how to access their education records and, if they wish, how to prevent their disclosure to third parties.

Scope:

This policy applies to all schools and divisions at Tufts University.

Policy Statement:

The Family Educational Rights and Privacy Act of 1974 (“FERPA”) provides students certain rights with respect to their educational records.  In general, these rights include:

  1. The right to inspect and review education records (with certain limited exceptions) within 45 days of the day Tufts receives a student’s request for access.  A student should submit any such request to the Registrar’s Office in writing, identifying the specific records that the student wishes to inspect.  The Registrar’s Office will make arrangements for access and notify the student of the time and place where the records may be inspected.
  2. The right to request the amendment of education records if the student believes they are inaccurate.  Students should submit any such request to the Registrar’s Office in writing, clearly identifying the records that the student wants to have amended and specifying the reasons the student believes those records to be inaccurate.  The Registrar’s Office will notify the student of the University’s decision whether to amend the student’s records.  If the University decides not to amend the student’s records, the Registrar’s Office will inform the student of the right to a hearing regarding the student’s request for amendment.
  3. The right to require Tufts to obtain the student’s written consent before releasing personally identifiable information from the student’s education records unless an exception applies.
Definitions

For purposes of this policy a student is defined as someone who is (or someone who has) officially matriculated at the University, and who attends (or has attended) classes at Tufts.  This definition does not include prospective students or applicants.

Education records are records relating to a student that are maintained by the University or by a party acting on its behalf, with some exceptions.

The following records are not considered education records:

  • Records created by a school official as a personal memory aid (such as notes of a private telephone conversation).
  • Records of the Tufts University Police Department which are maintained separately and solely for law enforcement purposes.
  • Most records created and maintained by a physician, psychiatrist, psychologist or other treatment purposes.  Even though these records are not considered education records under FERPA, they may still be made available to students following completion of a HIPAA release form.
  • Records pertaining to a former student other than those generated when that person was a student, such as alumni records.

Personally identifiable information includes a student’s name, address or other information that would allow a student to be identified.  FERPA generally prohibits the University from disclosing personally identifiable information from a student’s education record without the student’s consent unless the information has been designated as directory information or another exception applies.

Directory information consists of the following:

  • Student’s name
  • Address (both local and permanent)
  • Telephone number (local, cell and permanent)
  • Date and place of birth
  • Academic program (school, degree, major, minor)
  • Enrollment status (dates of attendance, full-time/part-time status)
  • Degrees, honors and awards received
  • Participation in athletics and student activities
  • Most recent educational institution attended
  • Email address
  • Photo

Privacy Blocks are available to students who wish to prevent the University from disclosing their directory information (in student directories and commencement programs, for example) by selecting the appropriate privacy settings through SIS.

For additional information about privacy blocks, please contact the Registrar's Office. 

Release of Your Records to Third Parties

Personally identifiable information in your records, except for directory information as discussed above, may not be given to third parties without your written consent, with the following exceptions:

  • To Tufts officials such as employees and members of faculty and trustee committees who have a need to know or who are required to work with your records to carry out their duties.
  • To officials of another education institution in which you seek to enroll. If your record is transferred, however, you will be entitled, upon request, to a copy of such records. This applies to other schools and colleges within the University and to institutions in which you may be cross-registered or enrolled at the University.
  • To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local authorities responsible in connection with an audit or evaluation of federal or state supported education programs.
  • To an individual or organization required to be informed in connection with your application or receipt of financial aid.
  • To state and local officials to whom information is specifically required to be reported by state laws enacted prior to November 19, 1974.
  • To appropriate parties in a health or safety emergency if necessary to protect your health or safety or that of another.
  • In compliance with a subpoena, or in response to other legal action involving the student and the University.
  • When the information is a record of a campus disciplinary proceeding.  For students under the age of 21, the University may also inform parents about violations of any federal, state, or local law, or any University rule or policy that governs the use or possession of alcohol or a controlled substance.

Any request or authorization to allow material from your files to be shown to third parties should include:

  1. a specification of the records to be disclosed;
  2. the purpose of the disclosure; and
  3. the party or class of parties to whom disclosure may be made. 

For additional information about authorizing disclosures from your education records, please contact the Registrar's Office. 

Please note that the University does not preserve students’ education records in perpetuity.  In fact, most records are not maintained for more than 7 years after a student’s expected date of graduation.

Complaint Procedure

A student has the right to file a complaint with the U.S. Department of Education concerning alleged failures by Tufts to comply with the requirements of FERPA.  A complaint must be submitted to the Department within 180 days of the date of the alleged violation or of the date that the student knew or reasonably should have known of the alleged violation.  The name and address of the office that administers FERPA and accepts such complaints is:  Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.

Revision

The University reserves the right to change this policy from time to time.  Proposed changes will normally be developed by those responsible for the policy with appropriate stakeholders.  The approval entities have sole authority to approve changes to this policy.

Freedom of Expression Policy

Tufts' Policy

Tufts University is an educational community that has as its paramount mission the discovery and dissemination of knowledge and the pursuit of the arts through study, teaching, and research. For this community to achieve its mission, all members must have full and equal opportunity to pursue personal and intellectual growth.

Freedom of expression and inquiry are fundamental to the academic enterprise. Without freedom of expression, community members cannot fully share their knowledge or test ideas on the anvil of open debate and criticism. Without freedom of inquiry, community members cannot search for new knowledge or challenge conventional wisdom.

Freedom of expression and inquiry are not absolute. The law, for example, provides that freedom of expression does not include the right to slander the reputation of another, to engage in specified forms of harassment, to threaten or obstruct a speaker who advances unwelcome ideas, or to incite another person to violence. Scholarly inquiry also is limited by federal and state regulation, ethical tenets, and professional standards designed to protect human and animal subjects. In addition, the University seeks to ensure the orderly function of the educational enterprise and to ensure that all members of the community have the opportunity to participate in and benefit from the discovery and dissemination of knowledge.

Members of the Tufts community owe one another the basic respect and ethical obligations of human beings engaged in a common endeavor. While not enjoying the force of law, these obligations reflect three basic community values:

  1.  respect for the freedom of other community members to inquire and express themselves fully;
  2. the need to exercise freedom of expression and inquiry in ways that respect the human dignity of others;
  3. the importance of a climate at Tufts that is conducive to learning and in which all community members, regardless of background, are free from behavior that interferes with their ability to study, grow, and attain their full potential. Members of the university community, including academic and administrative leaders, must hold accountable those who do not respect these values.

When community values are not respected, every member of the Tufts community has an obligation to respond. Those who are the target of such speech should not and must not bear the burden of responding alone. An affront against any member of our community is an affront to all of us. It is only by affirming our collective values that we can build a stronger, more cohesive, and more vibrant community where differences are respected and all are made to feel welcome.

It is incumbent upon all members of the Tufts community, and especially the University leadership, to educate the community about the diverse world in which we live and to support and empower members whose rights are violated. In the end, freedom of expression and inquiry is necessary but not sufficient on its own for learning to take place. Achieving our educational mission requires an environment of respect, tolerance, and civil dialogue.

Approved by the Tufts Board of Trustees, November 7, 2009

Gaming and Gambling

Tufts' Policy

The cities of Somerville and Medford require special licenses for organized events or events that are held in public spaces, including those in residential or academic facilities, which involve games of chance where money will be exchanged or offered as a prize. This is true even for charitable events. It is also true of tournaments, such as poker, casino nights, etc. It may or may not be possible to get a license to pursue a particular event that fits the above definitions. The OCL should be consulted about any event that may require a license application.

However, the following criteria define allowable events that do not require a license even though gaming may be part of the activity. Such events fall under the general guidelines for social hosting at the University:

  • Tournaments or gaming events at which no real money changes hands or is wagered are allowable. Play money or other non-monetary tokens that are not redeemable for cash may be used. The event may have an admission charge that is collected through advance ticket sales or at the door.
  • Winners may not receive cash prizes or any percentage (including all) of the admission charge. Non-cash prizes that are determined and announced as part of the event planning and advertising may be awarded to winners. Cash prizes include any merchant credit or gift certificate that may be redeemed for cash or any credit toward an online vendor or gambling Web site.
  • Pursuant to the Commonwealth's laws regarding the distribution of alcohol, the provision of alcoholic beverages to those who have paid an admission fee, whether in advance or at the time of the event, regardless of age, constitutes a cash bar, and as such, is illegal.

Good Standing

Tufts' Policy

Tufts University defines a student as being in “good standing” as long as they remain actively enrolled and not on Academic Probation or higher and/or not on Disciplinary Probation or higher. Students must be in good academic and disciplinary standing in order to study abroad. Be sure to check with the Study Abroad Office for current enrollment requirements. See the Tufts Bulletin for an explanation of Academic Probation and the Student Judicial Process for an explanation of Disciplinary Probation. Transfer credit toward the Tufts degree will be accepted only from students who are in good academic and disciplinary standing at the time of enrollment in the study abroad program. Students must be in good standing to be eligible to participate in varsity sport programs or to hold office in a student organization. Also note that some campus selection processes, including those for residential staff, peer advisers and social Greek organizations have defined their own eligibility criteria.

Harassment

Tufts' Policy

Under Massachusetts law, stalking and cyber-stalking are prohibited felonious acts. Stalking includes a willful, malicious, and knowing pattern of conduct or acts over a period of time directed at a specific person that seriously alarms or annoys the person and that causes a reasonable person to suffer substantial emotional distress and makes a threat with the intent to place the person in imminent fear of death or bodily injury. Stalking can be accomplished by mail, telephone, electronic mail, Internet communications, and facsimile. Conduct that does not include a threat of death or bodily injury is also illegal and considered criminal harassment. Tufts’ Department of Public Safety and the Office of the Dean of Student Affairs can explain the options for pursuing court proceedings or internal disciplinary action.

Abuse Prevention/Relationship Violence

Tufts' Policy

Massachusetts law prohibits abuse by family, household members, roommates, and partners in substantive dating relationships through physical harm, fear of physical harm, or forcing to involuntarily engage in sexual relations. Massachusetts courts can issue orders protecting the victim from such abuse. Students engaging in such conduct may be arrested and subject to court proceedings and internal disciplinary actions. Tufts administrators may take interim actions based on an arrest or incident involving such abuse.

A Caution About Using the Internet and Social Websites

Many students use social media. Please use caution in what you disclose about yourself on such sites. The information on these sites has been used to harass or victimize students in the past. Once the information is out—it can’t always be retrieved since the pages are printed or cached.

One other element to think about when using electronic resources—making threats against others or defaming them carries the same consequences as such behavior would if it occurred through other means of communication or interaction. Please let the Dean of Student Affairs Office know if you have any questions: 617-627-3158.

Stay Away Requests and No Contact Orders

See here for more information on Stay Away Requests (SAR) and No Contact Orders (NCO).

Consensual Relations with Faculty and Academic Administrators

Tufts' Policy

Tufts University seeks to maintain a professional educational environment. Actions of faculty members and academic administrators that are unprofessional or appear to be unprofessional are inconsistent with the university's educational mission. It is essential that those in a position of authority not abuse, nor appear to abuse, the power with which they are entrusted.

Faculty members and academic administrators exercise power over students, whether by teaching, grading, evaluating, or making recommendations for their further studies or their future employment. Amorous, dating, or sexual relationships between faculty members, academic administrators, and students are impermissible when the faculty members and academic administrators have professional responsibility for the student. Voluntary consent by the student in such a relationship is suspect, given the fundamental nature of the relationship. Moreover, other students may be affected by such behavior, because it places the faculty member and academic administrator in a position to favor or advance one student's interest to the potential detriment of others. Therefore, it is a violation of university policy for a faculty member or academic administrator to engage in an amorous, dating, or sexual relationship with a student whom he/she instructs, evaluates, supervises, or advises, or over whom he/she is in a position to exercise authority in any way.

Definition

As used in this policy, the terms faculty or faculty member include all those who teach at the university and other instructional personnel, including graduate students with teaching responsibilities. Academic administrators include all staff who are in a position to counsel, direct, or influence the academic performance of students.

Policy Violation

A violation of this policy may result in disciplinary action.

Reporting

If the person involved in a possible policy violation is a faculty member, the issue should be brought to the attention of the appropriate Dean of the College/School. If the person involved is a staff member or administrator, the issue should be brought to the attention of the Director of OEO, the Vice President for Human Resources, or the Vice President for the College/School employing the staff member or administrator.

If you are concerned or have questions about a relationship between a student (you or someone else) and a faculty member/academic administrator, assistance can be provided by the Dean of Student Affairs Office (617-627-3158) or the Office of Equal Opportunity (OEO) (617-627-3298).

No Smoking Policy

Tufts' Policy

Massachusetts State Law requires that all public areas be designated non-smoking areas. Tufts University has implemented a smoke-free environment. The No-Smoking Policy affects all indoor spaces, all university facilities, residences, fraternities, and sororities.

Hate Crimes

Tufts' Policy

Massachusetts has a specific law that prohibits hate crimes, the Hate Crimes Penalty Act. The law applies to anyone who commits an assault and/or battery with the intent to intimidate a person because of race or ethnicity, religion, national origin, age, sexual orientation, or disability. Students believing that they have been subject to a hate crime are encouraged to report it to and/or seek help from the Tufts University Police Department, (617-627-3030 or, for emergencies, 617-627-6911) the Office of the Dean of Student Affairs (617-627-3158), and/or the Office of Equal Opportunity (OEO) (617-627-3298). While the Massachusetts law does not include gender as a basis for a hate crime, Tufts’ policy on hate crimes includes gender as a protected class, as well as the other categories listed in the state statute.

Massachusetts Law and Tufts' Policy on Hazing

Massachusetts Law

Massachusetts General Law 269, Sections 17, 18, and 19 prohibits hazing and  imposes criminal penalties not only on those who organize and carry out hazing, but also on those who are present at the hazing and fail to report it:

Massachusetts General Law 269

Section 17 Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall be punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction for not more than one year, or both such fine and imprisonment.

The term “hazing” as used in this section and in sections eighteen and nineteen, shall mean any conduct or method of initiation into any student organization, whether on public or private property, which wilfully or recklessly endangers the physical or mental health of any student or other person. Such conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment or forced physical activity which is likely to adversely affect the physical health or safety of any such student or other person, or which subjects such student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended isolation.

Notwithstanding any other provisions of this section to the contrary, consent shall not be available as a defense to any prosecution under this action.

Section 18 Whoever knows that another person is the victim of hazing as defined in section seventeen and is at the scene of such crime shall, to the extent that such person can do so without danger or peril to himself or others, report such crime to an appropriate law enforcement official as soon as reasonably practicable. Whoever fails to report such crime shall be punished by a fine of not more than one thousand dollars.

Section 19 Each institution of secondary education and each public and private institution of post secondary education shall issue to every student group, student team or student organization which is part of such institution or is recognized by the institution or permitted by the institution to use its name or facilities or is known by the institution to exist as an unaffiliated student group, student team or student organization, a copy of this section and sections seventeen and eighteen; provided, however, that an institution’s compliance with this section’s requirements that an institution issue copies of this section and sections seventeen and eighteen to unaffiliated student groups, teams or organizations shall not constitute evidence of the institution’s recognition or endorsement of said unaffiliated student groups, teams or organizations.

Each such group, team or organization shall distribute a copy of this section and sections seventeen and eighteen to each of its members, plebes, pledges or applicants for membership. It shall be the duty of each such group, team or organization, acting through its designated officer, to deliver annually, to the institution an attested acknowledgement stating that such group, team or organization has received a copy of this section and said sections seventeen and eighteen, that each of its members, plebes, pledges, or applicants has received a copy of sections seventeen and eighteen, and that such group, team or organization understands and agrees to comply with the provisions of this section and sections seventeen and eighteen.

Each institution of secondary education and each public or private institution of post secondary education shall, at least annually, before or at the start of enrollment, deliver to each person who enrolls as a full time student in such institution a copy of this section and sections seventeen and eighteen.

Each institution of secondary education and each public or private institution of post secondary education shall file, at least annually, a report with the board of higher education and in the case of secondary institutions, the board of education, certifying that such institution has complied with its responsibility to inform student groups, teams or organizations and to notify each full time student enrolled by it of the provisions of this section and sections seventeen and eighteen and also certifying that said institution has adopted a disciplinary policy with regard to the organizers and participants of hazing, and that such policy has been set forth with appropriate emphasis in the student handbook or similar means of communicating the institution’s policies to its students. The board of higher education and, in the case of secondary institutions, the board of education shall promulgate regulations governing the content and frequency of such reports, and shall forthwith report to the attorney general any such institution which fails to make such report.

Tufts' Hazing Policy

Tufts has a broader definition of hazing than Massachusetts law. Hazing is defined as any action taken or situation created, intentionally, whether on or off campus, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities or situations may include but are not limited to the following: use of alcohol and/or controlled substances; forced consumption of any substance; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests; treasure hunts; scavenger hunts; road trips; or any other such activities carried on outside or inside the confines of the chapter house; wearing publicly apparel that is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; late work sessions that interfere with scholastic activities; and any other activities that are not consistent with academic achievement, fraternal law, ritual, or policy, or the regulations and policies of the educational institution or applicable state law.

Hazing also includes pressuring students to drink alcohol or other substances by means of drinking games or contests, or creating an atmosphere in which students feel that drinking is encouraged or expected, and that declining a drink would subject them to ridicule or criticism. Note that consent of participants is not an available defense against any prosecution for hazing.

University regulations prohibit hazing, as do the policies of every international fraternity and sorority adopted by the Inter-Greek Council at Tufts. Every member of any student organization, athletic team, and fraternity/sorority is individually accountable under the higher standards of the Tufts Hazing Policy. Responsible parties may include members, new members, officers, and the organization itself. Under the law, Tufts must, and does, notify students of the law, assign disciplinary consequences for a violation and report regularly to the Massachusetts Board of Regents of Higher Education.

Those wishing to discuss or report instances of hazing are encouraged to speak to the staff of the Dean of Student Affairs Office (617-627-3158), or to the Director of Athletics (617-627-3232) or to the Director of Fraternity and Sorority Life (617-627-2288).

ID Cards

Tufts' Policy

Students are expected to carry with them at all times the official picture ID card issued during orientation by University Police. It is required for admission to many university functions, residence halls, dining halls, and sports events, and is necessary for library privileges, etc. Upon request of the University Police or university officials, a student must present his or her Tufts ID.

Fraudulently obtaining, altering, or misusing a university-issued ID will lead to disciplinary action. Participation in the manufacturing and distributing of false identification cards of any type will lead to separation from the university.

Falsifying or possessing a phony driver’s license is a crime in the Commonwealth of Massachusetts. In addition to a minimum fine of $500 for this offense, the state recently passed legislation making the penalty for use of a false ID in obtaining alcohol suspension of the right to drive in the state for six months on a first offense. The legislation applies to individuals regardless of their state of residency.

Leaves of Absence
 

Personal

Medical Leave

Parental Leave

Medical Marijuana Policy

Tufts' Policy

Chapter 369 “An Act for the Humanitarian Medical Use of Marijuana” allows for the controlled use of medical use of marijuana in the Commonwealth of Massachusetts. Although students, staff, and faculty who legally obtain a medical marijuana “registration card” from the Massachusetts Department of Public Health are allowed to possess and consume certain quantities of marijuana, doing so is not permitted on Tufts University property or at university sponsored events (either on or off campus).

Marijuana is classified as a Schedule I drug according to the Controlled Substances Act. Thus, the use, possession, cultivation, or sale of marijuana violates federal policy. Federal grants are subject to university compliance with the Drug Free Communities and Schools Act, and the Drug Free Workplace Act. The university is also subject to the Controlled Substances Act. This prohibits the university from allowing any form of marijuana use on campus.

The university will accommodate legally recognized Massachusetts medical marijuana users. Students who obtain a registration card from the Massachusetts Department of Public Health may submit a letter to the Dean of Student Affairs requesting to be released from their university housing and dining contract. In such situations students will be released from their contracts with no financial penalty. Any payments made to the university for dining services or housing facilities will be returned to the student in proportion to the remainder

Minor Safety Policy

Tufts' Policy

The Tufts community offers many opportunities for volunteerism and involvement both on and off the campus both as part of the curriculum and co-curricular life. During your time at the University, many of you will become involved with programs, courses or campus organizations that work with high school students for younger students. The University has an obligation to safeguard the safety of all of the youngsters who work with our faculty, staff and students. Most of this is addressed by common sense. However, like most universities, Tufts has developed a code of conduct specific to working with young people. Please read Tufts’ Policy to Protect Children and Prevent Abuse. 

Missing Person Policy

Tufts' Policy

Tufts University has adopted the following policy with respect to students who are reported to be missing from the Tufts community, in accordance with the requirements of the federal Higher Education Opportunity Act of 2008.

  • All students have the option to register a “missing person contact” to be notified in the event you are determined to be missing. The missing person contact, if one is so designated, may be in addition to and separate from the person you have designated as an emergency contact, which is already on file with the university. The university will consider your “emergency contact” to be the person to be notified if you are reported as missing and you did not specify another contact specifically for this purpose. Only authorized campus officials and law enforcement officials will have access to this information. Students in Arts and Science, Engineering and the Graduate School of Arts and Science should go to the Dean of Students office in Dowling Hall if you want to designate a missing person contact. Graduate students on the University’s Boston and Grafton campuses and those in the Fletcher School should go to the Registrar’s Office on their campus.
  • Students, employees, or other individuals should inform the Tufts University Police Department or their Dean of Students Office if it is believed that a student is missing.
  • If it is determined that a student has been missing for more than 24 hours, or if circumstances require more immediate action, the university will notify the local law enforcement agency and the student’s missing person contact or, (if none has been designated) his or her designated emergency contact. If the student is under 18 years of age and is not emancipated, the university will also notify the student’s custodial parent or guardian.

Noise and Off-Campus Disturbances Policy

Tufts' Policy

Tufts offers support to ensure that students know what to expect as renters and are good neighbors in surrounding communities, especially because a number of students will be living on their own for the first time.  The University not only sets standards for behavior that students must abide by but also offers advice and assistance to members of the surrounding area when confronted by problems   caused by students living in the community.  University jurisdiction is defined not by geography but by a student's membership in the Tufts University community.  An individual whose off-campus behavior, whether or not related to university activity, suggests that he or she may pose a danger to others may lose his or her right to attend Tufts.  The local communities surrounding the university establish their own ordinances governing parking, parties, noise, trash collection, etc.; copies are available in the local city halls.  Student hosts and those going to social events off campus should be aware of city and state regulations.  The Medford and Somerville Police Departments will enforce these ordinances.  It is important to note that it is a violation of city ordinances to possess open containers or to consume alcoholic beverages in public places, regardless of age. Please note that university sanctions may also result in some instances.  Tufts, Medford, and Somerville Police Departments work in unison, and may respond separately or jointly to off-campus complaints.

Violation of Noise Ordinances

Students residing in surrounding communities are expected to comply with local noise regulations.  Noise regulations are clearly defined in each city's ordinance.  Off-campus activities that create a disturbance because of noise emanating from a residence or from a large number of students gathering on a porch, sidewalk, or yard may generate a neighborhood complaint.  A documented violation of the noise ordinance (one in which the responding police officers submit a violation report) will result in a $300 fine by the university for the first offense and may result in disciplinary action.  Subsequent offenses will result in a doubling of the fine as well as further disciplinary action.  Local police may impose additional sanctions and/or fines.

Consequences of Violation of City Ordinances

Neighborhood disturbances in either Medford or Somerville are often handled cooperatively by the municipal police department and the University Police.  The municipalities may take appropriate action that may result in an arrest and/or referral of the matter to Tufts' Judicial Affairs Administrator, who may impose disciplinary action.  The above regulations apply to undergraduates as well as graduate students.

Non-Discrimination Statement

Parking

Tufts' Policy

Resident first-year students and sophomores are not permitted to keep or register a motor vehicle on campus. In rare occasions an exception may be made by the Dean of Student Affairs Office. Resident juniors, and seniors, and students commuting from home are permitted to obtain a parking pass that allows them to park on campus.

You may not register a car for another student. Individuals who purchase a parking decal for another student are in violation of university policy, and the matter will be referred to the Dean of Student Affairs Office for disciplinary action. Students involved in altering or misrepresentation of a parking decal will be subject to Disciplinary Probation and may lose parking privileges as well as receive a fine. Flagrant disregard of parking regulations resulting in the accumulation of multiple parking violations by an individual student (paid or unpaid) could result in loss of campus parking privileges.

For complete information, please contact the Tufts University Police Department: 617-627-3030.

Parental Notification/Privacy

Tufts' Policy

The university considers all students to be adults, regardless of age, and will refrain from informing parents or guardians about individual student issues except in circumstances such as a serious medical or other emergency, involuntary hospitalization, an action by the Committee on Academic Standing, a significant disciplinary action or, on a more positive note, the receipt of an academic award. In all of these situations, university officials will attempt to reach the parent or guardian indicated by the student when he or she entered Tufts. Under FERPA, the University may be obliged to disclose to parents information from the education records of a student who is a “dependent” under the federal tax laws without the student’s consent. The university does not do this routinely. Grades are not sent home to parents. Grades may be obtained online by students or by visiting Dowling Hall. Parents who inquire about getting copies of grade reports will be asked to talk with their students. For more information on privacy and records, please consult the Office of the Dean of Student Affairs.
For more information, please consult Tufts’ FERPA Policy.

Political Activities

Tufts' Policy

The University is committed to free and open discussion of ideas and opinions. Tufts encourages students, faculty, and staff to exercise their civic rights to participate as individuals in the electoral process. Because the University is a tax-exempt entity, Tufts is prohibited by law to participate in or attempt to influence campaigns for any elective public office. Federal Election Commission regulations also restrict political activity of educational institutions. To comply with these and related legal requirements, the University maintains this Policy with respect to political activities on campus.

With regard to support or opposition to candidates for election to public office, members of the University community are free to express their opinions and engage in political activities in their individual capacities but need to avoid the appearance that they are speaking or acting on behalf of the University.

Guidelines
  • This policy applies only to declared candidates.
  • The University is open to viewpoints on a non-partisan basis and suggests that invitations to speak be extended to all rather than selected candidates.
  • It should be made clear to the candidate and the campaign that no fundraising may take place during the appearance or other visit to campus.
  • Reasonable efforts should be made to ensure that the event does not become a campaign rally, but rather is a speech on a given topic delivered in an academic environment.
  • The sponsoring organization should make clear in the introduction of the speaker and in all publicity and notices for the event that the candidate is speaking at the invitation of the organization (not the invitation of Tufts University) and that Tufts University does not endorse political candidates.
  • Any expenses associated with the event that are typically not covered by Tufts should be billed to the sponsoring organization so that there is no appearance of sponsorship by the University.

Religious Observances

Tufts' Policy

Students are encouraged to observe their religious holy days, and instructors and coaches are asked to facilitate observance by allowing absence from classes, practices, and competitions for this purpose. Instructors and coaches should avoid scheduling exams, oral reports, or other mandatory class participation, practices, and competitions on university-recognized holy days. Some departments have established policies to address this issue. Check your syllabus or consult your professors or coaches about conflicts.

Residency Requirements

Tufts' Policy

All first- and second-year students who are not commuting from home are required to live in residence halls at the university and to participate in a meal plan. Second-year students who reside in cooperative apartments or theme houses with full kitchens, those living in fraternities or sororities, or those commuting from home are not required to participate in the meal plans. For fraternities and sororities, please see the staff in the Dean of Student Affairs Office (617-627-3158) to make arrangements during the first two weeks of class in each semester.

Students enrolled in the MFA program may live in Tufts residence halls as long as they are enrolled in at least one course on the Medford campus.

Roof Access 

Fall Protection Program

Fall Protection Program

I.  Applicability

This program establishes a means to analyze elevated work tasks and determine appropriate personal protection against falls in accordance with Occupational Safety and Health Administration (OSHA) Construction and General Industry regulations:

• “Fall Protection,” 29 CFR 1926 Subpart M

• “Walking and Working Surfaces,” 29 CFR 1910 Subpart D

• “Powered Platform, Man lifts, & Vehicle-Mounted Platforms,” 29 CFR 1910 Subpart F

II.                  Overview

Conformance to this Procedure will aid Tufts University in preventing falls by avoiding work at heights where possible; use work equipment or other controls to prevent falls; and minimize the consequences if a fall should occur. This procedure applies to Tufts employees and contractors working at heights above 4 feet or 6 feet for construction related activities.

Employees will not be required, nor allowed to perform any duties which require the employee to get closer than fifteen feet to an unprotected edge, platform, and walkway of any building or utilize elevated equipment unless the employee is properly secured from falling.

Warning systems must be in place on a roof 15 feet from the edge to warn employees that they are approaching an unprotected opening (including skylights), roof side or edge, and which designates an area in where roofing work may take place without the use of guardrails, fall arrest, or safety net systems to protect employees in the area.

Employees working from a mobile elevated work structure (i.e. scissor lift, boom, etc.) must wear a harness and lanyard, which is tied off to the platform of the elevated work structure.

Falls from roofs are generally fatal or can result in serious injury and permanent disability. Hence actions must be taken to prevent faculty, students, contractors and visitors from sustaining injury or death as a result of a fall from a roof at Tufts University.

Members of Tufts community, their guests and visitors, are prohibited from accessing areas of the campus which are not designed for regular access, such as roofs. Exceptions to this policy are specifically allowed by applicable policy, and for roofs, only after a person needing access to a roof has been trained and authorized to access roofs.

Tufts University roofs are restricted area and not accessible to any person unless that person received specific authorization and training by Tufts Facility Services personnel regarding the safety requirements of accessing and performing work on university roofs.

All access doors and hatches to roofs will be secured from unauthorized access.

In accordance with Facilities Services, all persons accessing Tufts roofs will complete a risk assessment using attachment 1.1 each time the operation on the roof is conducted.

The hazards associated with work on roofs includes falling through openings and falling off edges. The protection of openings is discussed in the Risk Management section of this program.

III.                    Definitions

Anchorage

A secure point of attachment for lifelines, lanyards or deceleration devices.

Competent Person

A person who is capable of identifying existing and predictable hazards in the surroundings or working conditions associated with the work at height which are hazardous, or dangerous to employees and who has authorization to take prompt corrective measures to solve work at height problems. (for example – supervisor or team leader of authorized person)

Construction Related Activities

Activities that involve building, erecting new structures or processes, relocation of equipment or processes, installation of new processes, etc.  This does not include typical maintenance activities such as painting, changing of light bulbs or related fixtures, electrical work, preventive maintenance activities, etc.

Fall Arrest System

A fall arrest system includes the proper anchorage, body support (harness), and connecting means (lanyards/lifelines) interconnected and rigged to arrest a free fall. The primary function of a fall arrest system is to minimize the consequences of a fall rather than preventing its occurrence. The use of fall arrest equipment should be recognized as a means of minimizing injuries sustained from a fall. It does not prevent the fall.

Full Body Harness

An engineered design of straps which are secured about the employee in a manner that will distribute the fall arrest forces over the thighs, pelvis, waist, chest and shoulders with means of attaching it to other components of a personal fall arrest system.

Guard Rail System

A barrier erected to prevent employees from falling to lower levels. Design requirements must meet local engineering codes and applicable OSHA regulations.

High Angle Rescue

A situation where a victim is elevated above ground greater than 10 feet or below ground and must be moved and/or rescued by the use of rope and/or mechanical advantage systems and rigging.

Leading Edge

Means the edge of a floor or roof.

Low-Slope Roof

A roof having a slope less than or equal to 4:12 (vertical to horizontal).

Mobile Elevated Work Platforms

Vehicle mounted aerial devices, elevating rolling work platform, boom-type elevating work platform, or self-propelled elevating work platform.

Personal Fall Arrest System

An approved system used to arrest an employee in a fall from a working level.  It consists of an anchor point, anchorage devices, connectors, full body harness, and may include a lanyard, deceleration device, lifeline, or suitable combinations of these.

Personal Fall Restraint System

System that prevents a worker from reaching an unprotected leading edge on a horizontal surface, such as a roof.  May include guard rails, cable systems, and fixed anchor points.

Program Administrator

Responsible for all phases of the fall protection plan, including its development, implementation and ongoing monitoring. Additionally, the administrator must have a working knowledge of fall protection regulations, standards, equipment and systems.

Qualified Person

A person who, by extensive knowledge, training and experience, has successfully demonstrated to the organization or the organization’s designee the ability to resolve problems relating to work at height or the project.  (for example - EHS professional, Engineer, Subject Matter Expert, 3rd Party)

Self-Rescue

Reach the fallen worker from the structure and pull the victim back to the safety of the structure.

Unprotected Sides and Edges

Any side or edge (except at entrances to points of access) of a walking/working surface, e.g., floor, roof, ramp or runway where there is no wall or guardrail system at least 42 inches (105 cm) high.

Warning Line System

A physical warning on a roof 15 feet from the edge to warn employees that they are approaching an unprotected opening (including skylights), roof side or edge, and which designates an area in where roofing work may take place without the use of guardrails, fall arrest, or safety net systems to protect employees in the area.

Work At Heights

Work performed at a height equal to or greater than 4 feet or 6 feet for construction related activities in terms of risk assessment and risk management.

 

II.                  Responsibilities

 Competent Persons shall:

1. Implement all aspects of the program for work areas under their control;

2. Receive training for “competent person” as defined by OSHA for fall protection;

            3. Act as the “competent person” for job sites under their control that contain fall hazards;

            4. Evaluate fall hazards in work areas under their control; and

            5. Ensure that employees are informed, trained, and provided with the appropriate fall       protection systems and equipment to be protected from potential fall hazards associated with job tasks.

 Qualified Persons shall:

1. Maintain professional certification or other requirements in their subject field;

2. Provide design, analysis, evaluation and specification in their subject field;

3. Maintain records of their designs, analyses, evaluations, and specifications according to the requirements of the Fall Protection Program.

Supervisors shall:

1. Ensure that employees are informed, trained, and provided with the appropriate fall protection systems and equipment to be protected from potential fall hazards associated with job tasks; and

2. Coordinate the correction of fall hazards brought to their attention by employees.

Employees shall:

1. Use a means of fall protection (guardrails, personal fall arrest/restraint systems, or safety monitor) for all work from elevated heights greater than 6 feet for construction work and 4 feet for industrial maintenance work;

2. Alert their supervisors when requested to work from heights without a means of fall protection;

3. Alert their supervisor about the level of fall protection training they have or have not received when requested to work from elevated heights;

4. Report incidents relating to fall hazards to their supervisor.

Contractors shall:

1.   Be aware of the requirements outlined in this program,

2.   Provide all personal fall arrest systems to their employees,

3.   Submit site specific fall protection plan for review by persons with authorized oversight,

4.   Wear fall protection consistent with the requirements outlined in this document and all other applicable regulations.

5.   Provide a competent person for fall protection onsite when providing constructions services while working on roofs or contact Tufts EHS or Facilities Services for guidance.

III.                Risk Assessment

All work at height tasks being performed shall be assessed initially and upon any task changes by a Competent Person prior to the work (using attachment 1.1) commencing to identify if there is a risk of a fall and the control measures to be implemented.

IV.               Risk Management

This risk assessment can be done as part of a site-wide risk assessment for all routine tasks.  For non-routine or modified tasks, the risk assessment shall be done prior to the task being undertaken. 

Where the risk of a fall from work at height is identified, a hazard identification and risk assessment shall be documented for the intended task(s) and the following hierarchy of risk control measures shall be applied (in descending order) to either eliminate the risk or reduce the chance of a fall to as low as reasonably practicable.  Only where it is not reasonably practical to use a higher order control may you then use a control at the next lower level: 

Elimination
Eliminate the risk of a fall completely, e.g. relocate the work to a safe working height, to the ground or existing solid construction with guardrail/walls, etc. 

Engineering or Substitution
If it is not reasonably practical to eliminate the risk of a fall, reduce the risk by the use of passive fall protection equipment e.g. guard-railing, scissor lifts, elevated work platforms, scaffolds, etc.  Work from any mobile elevated work structure, shall require the additional use of a Personal Fall Arrest System.

Work Positioning System
If it is not reasonably practical to eliminate the risk or use passive fall protection, use work positioning systems to physically prevent a fall from occurring.

Personal Fall Arrest System
If it is not reasonably practical to use the above options, the use of Personal Fall Arrest Systems to arrest a fall after it occurs shall be used.  Body belts are not permitted for use as part of a Personal Fall Arrest System.

Administrative Controls
If none of the above measures are reasonably practical, or the risk of a fall still remains, the risk shall be reduced by the use of documented administrative controls that specify the procedures to be used to mitigate the risk, such as Warning Line System, Fall Protection Plan, Work at Heights Permit, Job Safety Analysis, etc.

Personal Protective Equipment

Personal protective equipment shall be used to minimize fall hazards where engineering controls do not eliminate the hazard or in conjunction with engineering controls.

Personal Fall Arrest System

The use of a personal fall arrest system is the required personal protective equipment for fall hazards at Tufts University. A personal fall arrest system consists of a full-body harness, lanyard, and anchor point OR a full-body harness, lanyard, lifeline, anchor point, and deceleration/grabbing device. All fall protection equipment shall meet or exceed appropriate American National Standards Institute (ANSI) standards. Tufts employees shall use only commercially manufactured equipment specifically designed for fall protection and certified by a nationally recognized testing laboratory. All fall protection equipment must bear the marking of the manufacturer and approvals for specified use. Requirements for a personal fall arrest system include but are not limited to the following:

A. Body Harness - Only full-body harnesses shall be used. The use of a body belt as fall protection is prohibited.

B. Connecting Device - Shock-absorbing lanyards and lifelines

1. Lanyards and lifelines shall have a minimum breaking strength of 5000 pounds;

2. Lanyards shall not exceed six feet in length. Lanyards used on aerial lift devices should not exceed 4 feet in length to reduce slack;

3. Ropes and straps (webbing) used in lanyards, lifelines, and strength components of body harnesses shall be made from synthetic fibers;

4. Connecting assemblies shall have a minimum tensile strength of 5,000 pounds;

5. The maximum free fall distance is six feet for all systems;

6. The maximum deceleration distance is 3.5 feet;

7. Personal fall arrest systems shall have sufficient strength to withstand twice the potential impact energy of the falling employee;

C. Anchorage - Anchorage point and anchorage connector

1. Anchorages used for personal fall arrest systems shall be independent of any anchorage being used to support or suspend platforms and be capable of supporting at least 5000 pounds per employee attached;

2. A qualified person shall determine all anchor points, both temporary and permanent. Permanent anchor points shall be properly marked;

3. Personal fall arrest systems shall not be attached to guardrail systems, nor shall they be attached to hoists except as specified in other regulations.

Maintenance and Inspection

Personal Fall Arrest Systems and associated devices/equipment shall be visually inspected prior to each use, and periodically per manufacturers’ specifications, for excessive wear, damage and other sign of deterioration.   (see attachment 1.2)

·         Periodic inspections (attachment 1.2) shall be documented.

·         Defective or out of date equipment shall be immediately removed from service and tagged.

·         Personal Fall Arrest Systems that are involved in a fall arrest incident must be taken out of service immediately and permanently.  Retractable lifelines must be sent back to the manufacturer for repair and re-certification or destroyed.

·         Harnesses, lanyards, and retractable devices must have a legible tag or data plate attached to the device or it must be taken out of service.

·         Fall protection equipment must be replaced as required per the manufacturer’s instructions.

Fall protection equipment must be used in accordance with the manufacturer’s instructions.  This includes weight and size limitations, and must not be altered in any way without the manufacturer’s written authorization.

V.                 Roof Access Procedure

Tufts limits the access to roofs to those individuals who have a specific purpose on the roof and when work can be performed safely, under lighting and weather conditions that exist at the time of the operation. Facilities Service staff and/or their contractors are the primary users of roofs at Tufts, therefore Facilities Service personnel are responsible for training and authorizing personnel before roof access is permitted.

1.      All Facilities Service staff whose job requires roof access will participate in annual training on the requirements of the Fall Protection Program and how to use the information in the posted Risk Assessment for each building.

2.      All non-Facilities Service employees requiring access to a roof will contact Facilities Services work control and arrange for a Facilities Service staff member to meet at the access point with a copy of the risk assessment for that building and roof.

3.      Limitations to access due to inclement weather i.e. wind, rain, ice, snow will be noted on the risk assessment form. Roof access may have to be postponed until weather and roof conditions improve.

4.      In some cases, access to roof areas with slate or extreme pitch will be denied and access will require the use of scaffolding or aerial lifts.

Effective roof work fall protection techniques are intended to protect workers while providing the mobility and comfort necessary to perform work tasks. Several techniques are available and are described below.

I. Low-slope or Flat Roofs (slope less than or equal to 4:12 vertical to horizontal)

Each employee engaged in roofing activities on low-slope roofs, with unprotected sides and edges 6 feet or more above lower levels shall be protected from falling by guardrail systems, parapets (minimum height 39 inches and able to support 200 pounds), safety net systems, personal fall arrest systems, or a combination of warning line system and guardrail system, warning line system and safety net system, or warning line system and personal fall arrest system, or warning line system and safety monitoring system. Or, on roofs 50-feet or less in width the use of a safety monitoring system alone [i.e. without the warning line system] is permitted.

II. Steep roofs (slope greater than 4:12 vertical to horizontal)

Each employee on a steep roof with unprotected sides and edges 6 feet or more above lower levels shall be protected from falling by guardrail systems with toe boards, safety net systems, or personal fall arrest systems.

III. Slate roofs Tufts University has slate roofs that area easily damaged by foot traffic, climbing devices and scaffolding. A mechanical lift shall be used to inspect and repair slate roofs.

IV. Personal Fall Arrest System

A. The system of choice for fall protection on roofs is a standard handrail, in the absence of a handrail the preferred protection is a personal fall arrest system;

B. Requirements for personal fall arrest systems are found in the Fall Protection Personal Protection Equipment section of this program; and

C. Personal fall arrest systems for roof work must be designed by a qualified person.

V. Designated Areas

As an alternative to installing guardrails, a designated area may be established. Designated areas are of a temporary nature only. The following condition and requirements must be met in order to use designated areas in lieu of other fall protection measures:

A. The work must be of a temporary nature, such as maintenance on roof top equipment;

B. Designated areas shall be established only on surfaces that have a slope from horizontal of 10 degrees or less; and

C. The designated area shall consist of an area surrounded by a rope, wire, or chain and supporting stanchions.

1. Shall be constructed with ropes, wires or chains of 500-lb tensile strength. Barrier tape is strictly prohibited;

2. The warning line system of the designated area will have uprights capable of withstanding withstand 16-lb force at 30-in. height. The line will be of rope, wire, chain of 500-lb tensile strength. The line shall be flagged at 6-ft intervals. Height of the warning line shall be 34-39 inches. The line will be attached to uprights with no line slip;

3. After being erected with the line attached, stanchions shall be capable or resisting, without tipping over, a force of at least 16 pounds applied 30 inches above the base;

4. The line shall be attached at each stanchion in such a way that pulling on one section of the line between stanchions will not result in slack being taken up in adjacent sections before the stanchion tips over;

5. The line forming the designated area shall be clearly visible from any unobstructed location within the designated area up to 25 feet away;

6. The stanchions shall be erected as close to the work area as is permitted by the task;

7. The perimeter of the designated area shall be erected no less than 15 feet from the unprotected side or edge; and

8. Access to the designated area shall be by a clear path formed by two lines attached to stanchions.

VI.               Rescue

Qualified personnel must ensure that appropriate emergency procedures are established, documented, and communicated to all affected employees, before any work at height is undertaken. 

Qualified personnel must ensure that emergency procedures:

·      enable the rescue of an employee in the event of a fall, and

·      provide for first aid to an employee who has fallen

Qualified personnel must ensure that emergency response shall commence within 15 minutes.  The following are examples of emergency response that can be used:

·      self-rescue

·      assisted rescue

·      self-descent device

·      high-angle rescue

IV.        Ariel Lifts

Aerial lifts include the following types of vehicle mounted aerial devices used to elevate personnel to job sites above ground:

Articulating boom platforms are designed to reach up and over obstacles.

                    • Extensible or telescoping boom platforms may extend over one hundred feet.

                    • Vehicle mounted bucket lifts are used to repair utility lines.

          • Scissor lifts extend into the air via a series of crisscross supports.

                   • Personal man lifts are lightweight and designed for one person to use indoor.

I. Specific requirements

A. Aerial lifts shall be secured in the lower traveling position before the truck is moved for highway travel;

B. Lift controls shall be tested each day prior to use;

C. Only personnel authorized by a fall protection competent person and trained in the operations of the lift shall operate an aerial lift:

D. Employees shall always stand firmly on the floor of the basket and shall not sit or climb on the edge of the basket or use planks, ladders, or other devices for a work position;

E. A full-body harness shall be worn and a lanyard attached to the engineered anchor point in the basket when working from an aerial lift (exception: a harness is not required in a scissor lift or personal man lift with surrounding guardrail system and closing gate or latch chain);

F. Belting off to an adjacent pole structure, or equipment while working from an aerial lift shall not be permitted;

G. Boom and basket load limits specified by the manufacturer shall not be exceeded;

H. The brakes shall be set and when outriggers are used, they shall be positioned on pads or other solid surface. Wheel chocks shall be installed when using an aerial lift on an incline;

I. An aerial lift truck shall not be moved when the boom is elevated in a working position, except for equipment which is specifically designed for this type of operation;

J. Articulating and extensible boom platforms shall have both platform and ground controls; and

K. Before moving an aerial lift for travel, the boom shall be inspected to ensure that it is properly cradled and outriggers are in the stowed position.

VII.          Training

Personnel performing work at height shall be trained in site-specific fall protection procedures, and any task specific procedures that are established, prior to performing any work at height. 

Employees shall demonstrate an understanding of the training and use of the equipment.  This shall be accomplished through a documented exam and documented practical demonstration.

Refresher training shall be provided when;

·      Changes in the workplace render previous training obsolete,

·      Changes in the types of Fall Protection equipment to be used render previous training obsolete, Workplace observations indicate that employees have not retained an understanding of the skills acquired through their initial training,

·      Changes are made to the Fall Protection Program, or

·      Qualified or competent personnel identify the need.

Personnel who maintain and inspect Personal Fall Arrest Systems must receive formal training on how to properly maintain and inspect Personal Fall Arrest Systems.  The training shall be conducted by a Qualified person, a Competent person, or outside resource. Tufts EHS will provide advice and guidance on required training for personnel involved with working at heights.

VIII.       Program Audit

Tufts shall perform a documented annual evaluation of the entire Fall Protection Program. The annual evaluation shall include a thorough review of the following:

·      The Fall Protection Program to determine if it is complete and up to date.

·      Fall protection risk assessments to evaluate the thoroughness and completeness of the assessment.

·      Equipment inspection checklists to evaluate the thoroughness and completeness.

·      Training records to determine if all required training was appropriately conducted and attended.

SMFA at Tufts Policies

Animal Policy

The use or possession of dead animals is not permitted on School property under any circumstances, including personal art work. Students or other members of the community who are considering the use of dead animals in their work must do so off of School grounds.

Live animals are not allowed in the buildings without special permission from Student Affairs (ex. animals that assist persons with disabilities or animals used in the classroom as part of the curriculum). Requests for use of animals as part of the curriculum or for therapeutic purposes must be made in writing to the Assistant Dean of Students Affairs for the SMFA at Tufts. 

Storage of Art

Every student is responsible for the safety and storage of his or her own artwork. Availability of storage space varies within each of the studio areas and classrooms. The areas and/or faculty who teach in the space supervise all available storage. Any work left in any studio storage space or common area during the academic year must have permission to be stored there by Student Affairs, and must be clearly labeled with name, contact information, and end-dates for storage to prevent against loss, damage, and/or theft. Artwork may not be stored in corridors or other public areas and neither artwork or performance pieces should block stairways, public entrances, or fire exits. In addition, installations/paintings should not be placed or stored in the faculty/student mailbox area or in the administrative offices area. Consult with a faculty or staff member if you are uncertain about how and where to work on or to store projects. 

End-of-Year Removal of Art

Students are expected to remove all artwork from the building by the last day of Review Boards of the spring semester, including from lockers. There is no summer or long-term storage for artwork in any SMFA at Tufts building, including all designated studio areas (except for continuing MFA students, who may maintain their studios). Any space used for an installation/painting must be returned to its original state immediately following removal. Artwork left in the building past the removal deadline will become the property of SMFA at Tufts and may be discarded or donated at the school’s discretion. 

Use of Found Objects and Materials in School Buildings

Found objects and materials (furniture, bicycles, equipment, fabrics, paper, plant, animal life, etc.) should not be brought into the building, regardless of intended use, if there is any possibility of fire, contamination, infestation, or other general health and safety concerns. Federal and state health and safety regulations forbid any furniture in the building that is not California Fire Code (CAL 133) rated. 

Permission to Work in Galleries and Copying Paintings and images at MFA

Drawing and sketching: Drawing with pencils and erasers is permitted. Drawing boards and sketchpads are permitted, but must be 18” x 24” or smaller. Copying in watercolors, crayons, pastels, or charcoal is not permitted.

Painting: Only paintings owned by the MFA may be copied. A permit is required to use oils or acrylics, and/or to use an easel in the Museum. Permits may be obtained by appointment only by contacting the Museum at 617-369- 3484 (Art of Europe) or 617-369-3507 (Art of the Americas).

Please check http://www.mfa.org/visit/plan-your-visit/tips-visitors for additional information, including an extensive policy on photography.

Studio/Area-specific Access

Film & Animation Studios:

Students registered in Film area classes have access to Film facilities and equipment. Students who have previously completed coursework in the area may also request access. Extended access to equipment and facilities is subject to the need for maintenance of the equipment and facilities, and may be requested by application to the Studio monitors.  Schedules will be posted in the area. Some facilities are unavailable while classes are meeting. Graduate students may apply for access during the summer. Other students may apply for summer access only while summer classes are in session. Students enrolled in summer classes have priority for use of equipment and facilities during the summer.

Video Studio:

Video: A student must be registered for a Video area class or have completed a project-specific proposal for instructor approval in order to be granted access to video equipment. Students may work in the area only when a monitor is present; typically weeknights from 5–10 pm. Please see the area schedule for specific hours.

Mon-Thurs:  12-2 and 5-10

Fri: 12-2

Sat: 12-5

Photography Studios:

PHOTO DARKROOM – B011

Access Policy:

•       Students must be cleared on the Photo Area Health and Safety Guidelines before using the darkrooms.

•       Courses may be using the darkrooms during the week.

•       Printing equipment is available at the Media Stockroom.

•       Overnights: Graduate, post-bac, and advanced undergrad students by permission of faculty and Studio Manager. There must be at least two students present who have been trained by the Studio Manager on health-and-safety procedures.

PHOTO D LAB – B019

Photography: Only students who are currently enrolled in a photo class or who have successfully completed introductory and intermediate photo classes may have access to Photo area equipment and the darkrooms. Overnight access is approved for students who demonstrate a thorough competence in darkroom practices, abide by all darkroom rules, and clean up after themselves. Overnights must be on a buddy system. Access to the advanced darkroom is granted solely by permission of the studio manager and is contingent upon proper use and cleanup of the darkroom area. Equipment may not be checked out during the winter and summer breaks. There is also no darkroom access during the winter and summer breaks. The darkrooms will remain open during holidays and spring break on a schedule to be posted each semester. Graduate students who have previously been cleared for access may apply to use the Media 100 and graduate darkrooms during winter and summer breaks.

Access Policy:

•       Access is limited to students who are enrolled in or have taken a Photography course.

•       Overnights: Lab Monitors, graduate, post-bac, and advanced undergrad students by permission of faculty and Studio Manager. There must be at least two student present, one of whom is a Lab Monitor.

•       Courses may be using labs during the week.

•       D-lab hours may be subject to change depending on courses and review boards.

PHOTO PROJECT STUDIO – B003

Access Policy:

•       Overnight allowed for graduate, post bac, and advanced undergraduate students with authorization. There must be at least two students present during overnights.

Print, Paper, Graphic Arts Studios:

The Printmaking Studios are available for use to currently registered SMFA students who:

Are currently enrolled in a printmaking course or who have previously been enrolled in a printmaking course AND

Have completed the mandatory safety and policy orientation offered in class at the beginning of each semester AND have read the Printmaking Student handbook, signed the Responsibility and Safety Agreement Form, and returned the signed form to the Studio Manager.

Students who wish to use the studio while a class is in session, but are not enrolled in that class, must get the studio manager’s approval.

The Printmaking Studio is usually unlocked by 9am on weekdays by the studio manager and 10am on weekends by a student monitor. Unless there is a night class, on most weekdays there will be a student monitor from 6 to 9 PM. Students are allowed to be in the studio beyond 9 PM, but all electrical tools and special equipment will be locked without a student monitor present. Students must be out of the printmaking studio by midnight on both weekdays and weekends. In special circumstances, students may request an overnight form, but will need the form to be signed and approved by either their current printmaking instructor or the studio manager. It is mandatory that there are 2 persons in the shop for overnights due to safety purposes. 

If the door is locked, the key is available at the security desk for check-out by students who are approved for access and with valid identification.

Graphic Arts Advanced Studio:

Access to the Graphic Arts Advanced Studio is limited to those whose name is on a list of advanced students approved to check out the key from the Media Stock Room. Access is also dependent upon students adhering to GRA area guidelines regarding access, which includes regular class attendance.

Paper Making Studio:

You must be currently enrolled in a papermaking class. Even if you have previously taken a papermaking class, you still must obtain special permission from Michelle Samour to utilize the studio. If a class is in session, and you are not enrolled in that class, you CANNOT use the papermaking studio during that time. 

Access to the beater room is only during monitor hours. Monitor hours are posted each semester. Students must be out of the papermaking studio by midnight on both weekdays and weekends. In special circumstances, students may request an overnight form, but will need the form to be signed and approved by either Michelle Samour or the studio manager (me). Overnights MUST be done in pairs. It is mandatory that there are 2 persons in the shop for overnights due to safety purposes. 

If the door is locked, the key is available at the security desk for check-out by students who are approved for access and with valid identification.

Screen Shop:

Students must be enrolled in a screen printing course currently or have special permission from the studio manager and/or Jennifer Schmidt to use the shop.

Students who are enrolled in a course are included on an access list and may check out the key from the security guard during hours when the monitor is not present. 

Students with access are only allowed to use the exposure unit during the hours when there is a monitor on duty. Hours are posted each semester. 

No overnights allowed in the screen studio. 

We do not allow alumni access in any of the studios. If you are a Masters of Fine Arts student who just graduated in May, you may request access for that immediate summer with the studio manager. 

During the summer, only continuing graduate students and recently graduated Masters of Fine Arts students may request for access to the studios within the department. 

Mac Lab:

8:30am to 10pm Monday - Thursday. (Student Monitor from 5pm to 10pm- (5hrs))

8:30am to 6pm Fridays (Student Monitor from 1pm to 6 pm- (5 hrs))

8:30 am to 6pm Saturdays (Student monitor whole shift- (7.5 hrs))

12 Noon to 6pm Sundays (Student monitor whole shift- (6hrs))

Two people must be in the space at a time.

Advanced Production Lab hours:

Monday 12pm-9pm

Tuesday 12pm-9pm

Wednesday 12pm-9pm

Thursday 12pm-9pm

Friday 12pm-6pm

Saturday 9am-6pm

Media Stockroom:

Media Stockroom is open 8:30am-10pm Monday through Thursday, 8:30am-6pm on Friday, and 12-6pm on Saturday

Ceramics: The Ceramics area is open to all currently enrolled matriculated students who have taken or are taking the appropriate entry level courses in the area. Access to clay is granted only to students who are currently enrolled in Ceramics classes. All firing of kilns is done by area staff or faculty; students are not permitted to fire kilns on their own.

Metals: The Metals area is open to all currently enrolled matriculated students who have taken (or are taking) the appropriate entry level courses in the area. Evening access is available on a limited basis and can only take place with a Metals area monitor present.  No Overnight Access Allowed.

Plaster Room: The Plaster Room is part of the Sculpture area and is open to all currently enrolled matriculated students who have taken (or are taking) the appropriate entry level courses in the area.

Sound: Access to the Sound studios is granted to students enrolled in Sound area courses. Priority is given to advanced students who have previously been granted access. Individuals who have successfully completed Sound I may apply for continued access to Sound area equipment in the Media Stock Room without being currently enrolled in a class (subject to equipment limitations). Project proposals must be reviewed and approved by the faculty. The area is open one evening per week to Sound area students for basic sound help. The Studio Manager will be available via email or phone for appointments on weekdays when school is in session. Access to the equipment is restricted to times when the technician is present. Graduate students who meet the access requirements can apply for access to equipment in the Media Stock Room and to the studios during the times when a Studio Manager is present.

Welding: The Welding Studio is part of the Sculpture area and is open to all currently enrolled matriculated students who have taken (or are taking) the appropriate entry level courses in the area. Students are allowed in the space only when a monitor is present.  No Overnight Access Allowed.

Wood Shop: The Wood Shop is part of the Sculpture area and is open to all currently enrolled matriculated students who have taken (or are taking) the appropriate entry level courses in the area. Students are allowed in the space only when a monitor is present.  No Overnight Access Allowed.

After-hours Access

Access to space at the SMFA at Tufts outside of normal business hours (nights and weekends) is permitted beginning in the second week of each semester through the last day of Review Boards, except when the school is closed.  After-hours access is a privilege that is granted to full-time matriculated students only.  After-hours permits are required for all students regardless of program who wish to be in the main building past 10:30pm.  MFA and Post-baccalaureate students do not need an after-hours permit to access the Mission Hill Building during off hours, but must sign-in at the front desk if entering or staying past 10:30pm. 

Undergraduate students are not permitted to stay in the Mission Hill Building from 9pm until 7am.  Students may be in the building during holidays, subject to the after-hours approval process.  In December and May, by the last day of Review Boards, all classrooms and digital assets have to be cleaned out at the school.

Steps for gaining after-hours access for Fall 2016:

1.  All students must have their ID on them at all times

2.  Room reservation form (online) needs to be filled out by 4:30pm on the day for which the after-hours access is being requested.

3.  Undergraduate students must work in pairs (unless a Senior Thesis student).  If not in pairs, students will be asked to leave. 

4.  All students must check in between 10-10:30pm with the security officer and have their student ID’s with them.  

5.  Students must be present by 10:30pm in their pairs

6.  Students must call the security officer between 12-12:30am and 3:30-4am to check in during their after-hours access. 

7.  Students will not be allowed to come in when school is closed (i.e. snow emergency). 

Please note: A group of two students must be working together at all times. All after-hours access in the Photography area require a safety training tutorial to be scheduled with the Photo Area Studio Manager before access can be granted. Please plan accordingly; safety tutorials should be scheduled well in advance of requests–a minimum at least 24 hours prior to the requested after-hours access.

After-hours access is as follows:

  • 10:30pm-6am After hours Monday to Friday
  • 6pm to 6am After hours on Saturday
  • After-hours all-day Sunday and holidays

Senior Thesis Students:

Senior Thesis Students must follow the following after-hours access policy and procedures:

•    They do not need a partner to stay after-hours. 

•    All general after-hours policies apply, including registering if they are going to be staying after-hours and calling the security officer during the assigned times. 

 The following rules must be followed in SMFA at Tufts facilities during times when buildings are officially closed:

• After-hours access is not permitted in the following areas: back courtyard, unmonitored shops (metals, plaster shed, ceramics kilns, woodshop, small metals, screen printing, video), and administrative departments and services.

• All areas must utilize the buddy system and require two students to stay after-hours together.

• Any activity that creates a safety hazard, is damaging to Museum or SMFA at Tufts property, or that is illegal will not be permitted.

• Before leaving the building notify the security officer.

Important Reminders: When working after hours, do not attempt to leave the building alone.

• Activities must be confined to designated areas.

• Except for the use of rest rooms, walking around in the school is prohibited.

• No windows or doors to the outside may be opened.

• No cooking, alcohol, or drugs are allowed. All food must be brought in before the school closes.

• Report any accident to the security officer immediately.

• You are responsible for ALL the equipment, both that which you have signed out and what is in the room or general area you are using.

• Film/Animation/Photo/Graphic Arts area: you must personally return the keys and equipment to the Media Stock Room, during the appropriate hours, immediately after you have been working (by 9 am Monday– Saturday and 12 pm on Sunday). Keys can also be left in the key drop on the Media Stock Room door. You are responsible for all keys and equipment signed out. You will be billed for any lost/unreturned items.

• You are responsible for inquiring about and abiding by any further rules and requirements of the Photo, Film/Animation, and Graphic Arts areas regarding overnight work.

• Only those persons who have received approval will be allowed in the buildings. No additional after-hours guests/visitors are allowed. Any student who fails to comply with after-hours access policies will have the privilege revoked and will be subject to Community Standards violations. 

Permission to Exhibit/Display Art in Common Spaces

Students who wish to make or exhibit artwork in common areas (atrium, hallways, catwalks, front and back courtyards, balconies, restrooms, elevators, and administrative offices) must complete and return the Approval for Use of Common Space Form (available at Student Affairs) to Student Affairs in advance of the work being done (excluding installations being scheduled by Exhibitions). Student Affairs will review the request and if necessary make recommendations for changes to address any concerns. Pending approval, completed forms are signed and returned to the student for posting on the site where the work is done. Please allow for adequate time for your request to process. It may take up to a week.

The health and safety of all community members are the first priority when considering approval for a project in common areas. City, State, and Federal regulations and codes must be followed in order to protect building occupants from harm and to protect the School from risk of fines and/or penalties.

Please follow these basic guidelines when considering artwork for common spaces:

• Artwork cannot block hallways, doorways, or other means of egress. Work done in hallways should be no more than 18” out from the wall. A 4’ path must be maintained in any hallway.

• In general, no artwork is permitted in any of the stairwells. These are designated fire egresses and are highly scrutinized by the city codes inspector. Some 2-dimensional works are possible, but they must present no threat of fire or create any impediment to exiting the space.

• Materials used on projects must be environmentally safe and must present no health risk to those in the vicinity.

The School reserves the right to impose conditions or require the student to adapt the artwork if it poses perceived potential danger to the artist or others. If conditions are imposed, they must be met; failure to do so will result in removal of the work.

Students may be asked to refine or revise their requests in cases where a more detailed outline is needed of installation methods and requirements.

Students are responsible for returning the space back to its original conditions. No permanent structural changes may be made to the space without prior permission. Painting materials for restoring areas are available from Facilities if needed.

Upon final approval from Student Affairs, you will be issued an official notice for your work. You must post the notice in close proximity of your artwork or we cannot guarantee that the work will not be removed. Artwork done in common areas that has not been approved will be removed. 

Audio Devices

The working environment needs to be a place in which all students can focus on their work without unnecessary interruptions or disruptions. Open-air audio devices and musical instruments in the studios infringe on the rights of students to work in an atmosphere conducive to critical thinking and art-making. Any student who wishes to use any audio devices that are not directly related to their studio work must use headphones or earphones and receive permission from the faculty member.

Social Registration Policy

Tufts' Policy

Tufts is committed to providing opportunities for its students and student organizations to host safe, enjoyable, and successful social events.  Any gathering or event in which students or student organizations participate (excluding events at private student residences off-campus) must be registered with the appropriate University office if alcohol is present and/or if the gathering or event could be perceived as a social event (a gathering or event that is primarily social in nature).  All registered events must abide by the following:

  1. All social events must be scheduled to end no later than 1 AM.
  2. All parties consuming alcohol and/or in possession of alcohol must be 21 years of age or older and must be identified as such for the duration of the social event (wristbands, hand stamps, etc.).
  3. Beer, wine, and malt beverages may be present at registered social events only when they are served/provided by the host (2 drinks per guest) or served by a licensed 3rd party vendor.  (If beer, wine, or malt beverages are served/provided by the host, a guest list must be submitted to the appropriate office to verify the quantity of alcohol that will be present at the social event.)*
  4. Hard liquor may only be present at registered social events if it is being provided/served by a licensed 3rd party vendor. (Vendor information must be submitted to the appropriate office.)*

*Please note: Student organizations that follow the guidelines of the Fraternal Information and Programming Group (FIPG) are required to host BYOB events and may not serve/provide alcohol to their guests.

Please note: Depending on the location of the event and the office with which it is registered, additional University policies will apply. Please review the applicable policies on the OCLOFSL, and ORLL websites.  Any violations of the Social Registration Policy or other policies will be adjudicated by the appropriate judicial body as indicated in the Student Judicial Process. Consequences for violations may include (but are not limited to) loss of Social Event Registration privileges, Social Probation, Disciplinary Probations, Suspension, Revocation of Recognition, and Fines.

Please also note: All other University-wide policies, including the Alcohol and Other Drugs Policy, are in effect during all registered events.

Threatening Behavior

Tufts' Policy

In circumstances where a student’s behavior raises significant concern that they may present a threat or safety risk for themselves or others in the community, or in cases where a student is causing a disruption to the campus community, the Dean of Student Affairs Office may impose an Interim Suspension, which requires the student to remain off campus until such time as a determination can be made about the threat, safety risk, and/or disruption to the campus community.

Interim Suspension is a directive, not a disciplinary action, and it has no disciplinary consequences. It is not in itself a finding of responsibility for any disciplinary action, nor does it preclude future disciplinary action. However, the behavior which resulted in the Interim Suspension may lead to a disciplinary outcome. During an Interim Suspension, a student may work with faculty members to keep up with coursework through readings and on-line communication from off campus.

Interim Suspension is frequently accompanied by a requirement for the student to undergo a comprehensive psychological evaluation and risk assessment before being able to return to campus.

For further information, please visit the Tufts University Threat Assessment and Management (TTAM) Program website.

Tufts Student Driver Policy

Tufts' Policy

The university has several resources to help students and student organizations who have a need for transportation to locations beyond the campus for Tufts sponsored programs and activities.  However, University owned vehicles and vehicles rented, leased, or chartered using university funds can never be used for personal reasons. They may be used only for University business which is defined as any activity sponsored by or connected to a university program.

Approved Options
  1. Charter a University vehicle (bus or other) with a driver, from a University approved Charter Company.
  2. Rent a van or automobile from an outside university approved Rental Company (Zip Car, Hertz etc.
  3. Tufts owned vehicle.  

Currently there are no Tufts vehicles available for general student use.  Some student organizations own Tufts vehicles, as well as the Athletic Department.  These vehicles are NOT available for use/rent outside of those organizations or the Athletic Department.   Student organizations and departments with Tufts owned vehicles must follow all university guidelines for approved drivers.   Student participants must pass the on-line Van Driving Test and complete the Student Driver Application to be eligible to borrow and drive these university owned vehicles.  Student organizations with university vehicles should work directly with the Office for Campus Life regarding approving new drivers.

Access to Vehicles

Student organizations should visit the Campus Life Financial Office for information on chartering a bus or renting vehicles from an outside company. Teams and Club Sports should see the Athletics Department for more information: 617-627-3232.   Individual students looking for various transportation options should visit the Office of Sustainability for various options on getting around outside of campus: 617-627-3191.

Please note: It will be required to get full insurance including collision, driver and third party when renting a vehicle for university business.

Privately-Owned Vehicles/ Insurance Coverage

It is important to note that the university does not provide insurance coverage or indemnification for any accident or mishap involving students, their passengers, or any third party stemming from the use of privately-owned vehicles, even when they are used in connection with Tufts sponsored programs and activities. The driver (and/or the owner) of the private vehicle is wholly responsible for any litigation, financial exposure, or other repercussions that may result from its use. Additionally, passengers should realize that they are not covered by any university indemnification program or policy.

Weapons Policy

Tufts' Policy

No individual other than a Tufts University police officer or other authorized law enforcement officer may possess, carry, store, use, or have in his or her custody or control, a firearm or other weapon anywhere on the campus grounds or in any campus building. This policy includes, but is not limited to, firearms of any nature including: shotguns, rifles, pistols and revolvers, paint ball guns, or BB/pellet guns; firearm replicas; ammunition; martial arts-type weapons; explosives (including fireworks); bows, crossbows, arrows; slingshots; switchblade knives, double-edged knives, hunting (fixed-blade)-style knives of any length, throwing knives, or folding (pocket-style) knives with a blade length of four inches or greater; swords; axes; mace, pepper gas/spray, and other dangerous chemicals; or any other destructive device or instrument that may be used to do bodily injury or damage to property. Temporary exemption to this policy may be granted only by the Tufts University Police Department, (617-627-3030) for educational or demonstration purposes. Weapons will be confiscated by the University Police and violators may be subject to criminal prosecution and/or referral for college disciplinary action, possibly including suspension or expulsion.

Violence Free University Policy Statement

Tufts' Policy

Tufts University is committed to maintaining an environment where individuals are safe to learn, work and live. In support of this commitment, Tufts will not tolerate violence or threats of violence anywhere on its campuses or in connection with university-sponsored programs. The university has established threat assessment and management teams to evaluate and address violence and threats of violence made towards members of the Tufts University community.

Human-Subject Research Proposals

Tufts' Policy

From time to time, students are requested by researched of Tufts University and other institutions to take part in human subject research projects. Most of these projects provide useful information on behavioral, social, and physiological reactions. The university has designated the Institutional Review Board (IRB) to set policies and standards for the use of students, faculty members, and other personnel in these projects. Failure to obtain IRB approval or an exemption prior to beginning human subject research is considered non-compliance. The University is required to report serious or continuing non-compliance or the suspension of human subject research to the Office of Human Research Protections at the Department of Health and Human Services and to any funding agencies that may be involved. For the researcher, non-compliance can result in suspension of research, inability to publish, destruction of data, and other sanctions. For the institution, it could mean the suspension of its FWA, which would cause all human subject research at Tufts to stop until FWA is reinstated. Often, reinstatement requires that all studies be reviewed again before they resume. This is a serious matter for both individuals and for the community and it is critically important that everyone follow the appropriate procedures for human subject research. For more information, look here.

Policies on Promotions, Solicitations, and Gatherings on Campus

Advertising

Posters, Flyers, Banners

Below are basic guidelines for campus advertising. Students should consult the Office for Campus Life for the complete poster policy: 617-627-3212.

  • No banners may be posted on the exterior of any university buildings, including residence halls and fraternities and sororities. No banners may be hung or draped on trees, lampposts, or other structures, including stakes in the ground. Banners or placards may be held by those participating in an event, rally, or demonstration.
  • Posters and flyers advertising events sponsored by TCU-recognized and university-registered student organizations, including all fraternities and sororities, may be posted only in authorized areas.
  • The name of the sponsoring group must appear on all posters, flyers, or ads, and the content must conform to state law and university policies.
  • No student organization may advertise off campus, except through electronic means, without permission from the Director of the Office of Campus Life.
  • Posters may not be affixed using adhesive-backed material that cannot be removed easily.
Areas

Authorized Areas

Authorized areas include university bulletin boards installed for this purpose, the walls along the library steps, and the stairway walls between the bookstore and the Mayer Campus Center. Bulletin boards are located throughout most campus buildings as well as at various outdoor locations around campus.

Unauthorized Areas

Unauthorized outdoor areas include exteriors of buildings, stairs, walls, fences, trees, pavement, Memorial Steps, the exterior of Curtis Hall, Jumbo II, on stakes in the ground, handrails, light poles, barrels, etc. Posting on glass surfaces (windows, doors, etc.) are prohibited.

Residence Halls

Recognized groups wishing to advertise within the residential community may provide the necessary flyers or posters to the Office of Residential Life and Learning for distribution to the residential staff.

Mayer Campus Center

The Campus Center maintains three campus events boards, a for sale/for rent board, and an off-campus event board. One poster per event is permitted. No commercial advertising is permitted. Please contact the Office of Student Activities for the complete policy.

Chalking

The policy on chalking, with the exceptions noted below, allows for the chalking of messages on campus sidewalks.

  • No chalking of any kind on Matriculation Day or Commencement.
  • No profanity or explicit sexual material.
  • No defaming of groups or individuals because of race, ethnicity, religion, sexual orientation, age, gender, veteran status, or disability.
  • No chalking on vertical surfaces, which are less likely to be affected by rain.

Table Tent Regulations and Procedures

Authorization for the use of a table tents and tabling in dining facilities is the responsibility of Dining Services. Contact the unit manager of each hall for permission.

Outside Organizations

Non-recognized, unregistered, or commercial organizations may not post advertising of any kind on campus without prior approval from the Office of Campus Life. Postering by off-campus or non-recognized groups must be limited to a maximum of twenty-five copies of one poster on the Medford/Somerville campus and one per building.

Unauthorized Removal of Posters, Flyers, Etc.

Removing or defacing posters, newspapers, magazines, notices, flyers, etc. without authorization may constitute vandalism or censorship and maybe subject to disciplinary action.

Guidelines for Solicitation, Vending, and Distribution

The university, through the Office of Campus Life, regulates, and issues permits for all commercial activity and/or solicitations on the campus. These activities include (but are not limited to) fundraising, raffles, distribution of produces and promotional materials, political leafleting or solicitation, sales, and solicitation for any purpose. All groups must receive permission from the director of the Office of Campus Life before engaging in the above activities on university property. Permission never includes door-to-door canvassing or sales in the residence halls. Soliciting or selling by telephone to students in residence halls is also strictly prohibited.

Distribution or Solicitation by Non-University Parties

While Tufts students have certain rights to distribute materials on campus (as described above), non-university parties are limited in solicitation or distribution to public walkways and streets. The university cannot intervene if a group is unobtrusively leafleting on a public sidewalk (e.g., in front of the Mayer Campus Center). However, students are encouraged to report such activity to the Tufts University Police Department, (617-627-3030) if:

  • The leafletters are harassing or obstructing passersby in any way.
  • The leafletters are not on public ways, but instead are on university property (such as residence halls or their courtyards, dining halls, or academic areas).
  • Literature is being placed on cars parking on university property.

Organizations may occasionally distribute materials in the Mayer Campus Center lobby as guests of recognized registered student organizations. In order to do so, the student organization must reserve a table space with the Office of Student Activities and be present throughout the tabling.

Gatherings, Demonstrations, Protests, and Disturbances

Policy

Tufts believes free inquiry and expression are indispensable in attaining the goals of the university. Without freedom of expression, Tufts community members cannot fully share their knowledge or test ideas through open debate and criticism. Without freedom of inquiry, community members cannot search for new knowledge or challenge conventional wisdom.

Toward this end, Tufts encourages members of the university community to develop the ability to exercise critical judgment, and supports the rights of individuals to express their views and opinions. The university respects the rights of members of the Tufts community to peaceful and unobstructive demonstrations for the purpose of expressing and discussing ideas and opinions, and seeks to ensure reasonable time, place, and manner for such expression.

Tufts University has long recognized that the right to protest and demonstrate does not include the right to engage in conduct that disrupts the university's operations or endangers the safety of others.  Tufts expects its members to be respectful of the rights of fellow students, faculty, staff and others so that everyone can participate in the life of the community free from disruption, interference or harassment.

Prohibited Behavior

The university has a concurrent obligation to develop policies and procedures that safeguard this freedom of expression while maintaining an atmosphere conducive to the functioning of the university. The university expects its members to be respectful of the corollary rights of fellow students, faculty, staff, and others to perform their duties and participate in the life of the community, free from disruption, interference, or harassment. Examples of behavior that violates university rules include the following:

  • Interference with students, faculty, staff, or visitors to the campus who are seeking to perform their various duties. Blocking, directly or by crowding, an entry to a university building and/or creating excessive noise that interferes with sanctioned activities, constitutes disruption.
  • Intimidation of students, faculty, staff, or visitors to the campus. Examples of intimidation include, but are not limited to: causing or attempting to cause physical injury; physically preventing or attempting to prevent use of a university facility; or threatening, by words or actions, either of the above. Picketing outdoors that allows free access to the facility is permitted.
  • Destruction of, damage to, or unauthorized access to property, records, documents, files, etc. of the university or of members of the university community.
  • Unauthorized entry to a non-public area, a private office, or a university facility declared closed by the university and/or refusal to leave when asked. Such behavior constitutes as trespassing.
  • Interruption or disturbance of, or unwelcome participation (including symbolic, verbal, or other activity) at religious services being conducted inside Goddard Chapel or at other facilities.
  • Failure to identify oneself when asked by a university official or university police officer or refusing to present proper ID when asked.
  • Disregarding requests by a university official to disperse or relocate, or preventing an official from carrying out their responsibilities to enforce university rules.
  • Aiding and abetting others violating any of these rules.

Being considered in violation of this policy is not contingent upon notification by a university official. Any individual who engages in the conduct described above, fails to obey reasonable orders, or otherwise interferes with and disrupts the orderly conduct of university affairs will be subject to the normal university disciplinary procedures, which may include suspension or expulsion and, when civil or criminal statues are violated, even civil or criminal prosecution, depending on the circumstances, such as the nature of the activity and the location where the activity or behavior took place. The activity or behavior described above may also be the basis of disciplinary action when it occurs off campus.

Speakers and Programs

Tufts is an open campus committed to the free exchange of ideas. It is inevitable that some programs and speakers will be offensive to some members of the community. That offensiveness will not be seen as a reason to prevent the program. In fact, the university will strive to uphold the right of a campus organization to invite speakers or hold programs, even controversial ones, and to hold them without interruption.

When planning a program, sponsors should consider whether the nature of the event suggests that disruption is likely, and should discuss the likelihood of this possibility with the director of the Office for Campus Life. A decision about whether special security measures are necessary will be made by the Director of Campus Life and the Director of Public Safety.

Where the event should be held, how widely the event should be advertised, and what other arrangements are necessary will depend on the nature of the program.

Controversial Program Script

The following script should be read by an appropriate University office at the beginning of any on-campus event considered to be potentially controversial:

“I am asked to read a university statement about the philosophy and policy for events such as ours today.
 

“An essential role of a university community is to provide an opportunity for its members to encounter a range of ideas and many widely differing views on issues of importance. It is the process of examining and considering these views that is the foundation for learning and, in a diverse community like ours at Tufts, an essential starting point in the search for one’s own values.
 

“For this reason, it is essential that the university protect the right of recognized organizations to invite speakers to the campus and the right of those interested in the speaker’s views, whether in agreement or disagreement, to hear them expressed.  That there will at times be those who disagree strongly with some views and may even be hostile to them, is inevitable. Neither disagreement, however, nor even moral outrage, is justification for interfering with the orderly progress of the event.
 

“In keeping with this policy, throughout the presentation, it is expected that audience members will behave with civility. Disruption of this event violates university policy and may result in disciplinary penalty.
 

“We ask that those who wish to express their own views refrain from holding signs or in a way that prevents others from seeing the speaker. Similarly, while all are welcome to take advantage of any opportunity that may be provided to ask questions, it is not acceptable to create noise that competes with the speaker’s ability to be heard.
 

“Thank you in advance for your cooperation.”

Policy on Use of Metal Detectors

Tufts requires the use of metal detecting equipment at the entrance of certain campus functions. This requirement will generally apply to all types of events hosted by any campus organization or department where:

  • Advertising and admission is open to non-Tufts attendees, **and,
  • The event is not primarily a performance with a seated audience, **and,
  • The number of attendees is more than 200 people, OR The nature of the event requires special security arrangements as deterined by the Department of Public and Environmental Safety in consultation with the Dean of Student Affairs Office and the Office for Campus Life.

Please note: For events to be considered open to the Tufts community only, the number of outside invited guests may not exceed 25.

In many cases, the costs associated with the use of metal detecting equipment will be borne by the university. Other costs related to the hosting of the event will often remain the responsibility of the hosting organization. Final determination of whether metal detecting equipment will be needed for a particular event will be the responsibility of the Department of Public and Environmental Safety. Decisions regarding the use of metal detectors for an event and the source of funding will be made as part of the event registration process described on the website of the Office for Campus Life.

Please note that all events must be hosted by a recognized Tufts organization or department, although they may be co-sponsored with an outside organization. All guests at open social events must show current I.D. from a college or university.

Event registration meetings are held every Friday morning. Student organizations interested in hosting an event must attend one of these meetings to seek approval for an event. Make sure you leave at least 2-3 weeks prior to your event when seeking approval. Again, please see the Office for Campus Life website for more information.

Outside Recruitment Policy

Tufts' Policy

Tufts facilitates access for students to available employment opportunities in order that they may freely consider and select employment positions compatible with their individual interests. The university provides interview opportunities on an impartial basis to all bona fide employers. Recruiting may be arranged through the Career Services Office: 617-627-3299.

The university is committed to maintaining a fair and equitable recruitment process, which is consistent with the fundamental principles of academic freedom, equal employment opportunity, and affirmative action. This policy also addresses the requirements of the federal Solomon Amendment, reaffirmed by the Supreme Court in 2006, which requires the universities facilitate recruiting on campus by the armed services, including both ROTC scholarships opportunities and employment recruiting.

In administering the recruitment process, the university will not sanction the infringement of the rights of free assembly and free speech or the intimidation of any persons or the interference with persons seeking to perform their duties as administrators, faculty, staff, students, or employers.