Faculty and Staff Resources

SAS recognizes the importance of a strong relationship with faculty. We also recognize that implementing accommodations can be confusing. This resource page is designed to give you some stand-alone tools to use at your convenience. We also encourage you to get in touch with us at any time with questions or feedback.

Remote Learning

As we transition to an online learning environment it is important to keep accessibility in mind when creating course material. SAS has created a Online Accessibility Guide to help Faculty, Staff, and Tufts learn how to keep accessibility in mind when creating course content. Additional tips can can be found on Mapping Access' Accessible Teaching during Covid-19.  Please know that SAS is here for faculty so please contact our office if you have any questions about making your materials. 

Creating Accessible Documents and PDFs

Learn how to use Headings/Styles, Alternative Texts, formatting, appropriate fonts and color contrasts when creating Word Documents and PDFs. Read our Creating Accessible Documents guidelines to make accessible documents natural habit.

Captioning Recorded Lectures or Videos

Are you teaching a asynchronous, sharing previously recorded lectures or videos? Learn how to Caption a Recorded Class or Video through Zoom, WebEx, Kaltura, and Youtube. 

Closed Captioning a Live Class

Are you teaching a live lecture? Learn how to Closed Caption a Live Class so that everyone has the option to read the conversation.

Student Time Zone Survey 

Creating a Time Zone Survey can assist in determining the best time for course components to be administered. Here is an example of a Time Zone Survey created by Ariel Goldberg, a Tufts Instructor and SAS Faculty Advisory Board Member. 

Please Note: do not direct students to complete this link directly, as this is not connected to a specific course and will not be forwarded to you. If you would like access to copy the surver in Qualtrics which can then be designed for your own course please contace Kimberly.Doan@tufts.edu and a link will be provided to you within 24 business hours. 

Extended Time in Canvas and ProctorU

In the remote setting SAS will not be proctoring any exams and it is the responsibility of the faculty to adjust the timing of exams for their student's who receive extended time.

Canvas: please follow these instructions on adjusting extended time. 

ProctorU:  please follow these instructions on adjusting extended time. 

Accessibility Checklist

We have created a Best Practices Checklist to ensure your course is accessible in an online setting. 




What Role Do Faculty Members Play?

The Student Accessibility Services (SAS) office recognizes the pivotal role faculty play in supporting students with disabilities at Tufts and we want to partner with you as we jointly support our students. Accommodations are designed to eliminate barriers that the students experience in the learning environment. Please reach out to SAS at any time to discuss your students, specific accommodations, or clarification of your responsibilities. The best way to reach us is the office email at accessibility@tufts.edu or by phone at 617-627-4539.

The Accommodation Letter Process

Students will be emailed a copy of their semester accommodation letters when they request them. They are responsible for printing them and handing them to you. If you have not received an accommodation letter, than you should not be providing accommodations. Rather refer them to SAS if they ask otherwise.

Accommodations for Distraction Reduced Testing Space

Students who need to take your exam in our testing space because they receive the Distraction Reduced Testing accommodation are required to meet with faculty within a reasonable time period prior to the exam. 
Students qualified for Distraction Reduced Testing Space can choose to take their exam at SAS can now reserve a testing spot online, through our new database Accommodate.

  1. Students will log into the system and reserve a space.
  2. All exams proctored by SAS in our space will begin at the top of the hour only.
  3. This action will send you an email from the system notifying you that your student is requesting to take their exam with us.
  4. All faculty need to do is log into the system and approve the request. This gives faculty the opportunity to clarify how SAS should proctor the exam. Please be careful to fill out all of the information.
  5. After the exam has finished, SAS will either scan and email you the completed exam, or you may also stop by our office to pick it up.
How to Approve Test Room Booking

Our database Accommodate, allows faculty to approve exams accommodation requests digitally rather than on the paper forms used in the past. We have a Faculty Accommodate Basics Video [2:16 minutes] to follow along with as well as the written description below:

  1. Log into Accommodate.
  2. Select "Courses" and then select the title of the course. Choose the course that the student who is requesting the accommodation is enrolled in. Professors should receive an email from Accommodate telling you which course the student indicated in their request. 
  3. Select "Room Booking" to see what students are asking for the ability to take their exam in the SAS testing space.
  4. Select "Edit" button (a paper with a pencil) for each student you see in this list.
  5. Add any proctoring notes that you might have for the exam in the "Notes" box. Then click "yes" for "Testing Appointment Approved" and click "Submit".
  6. You are done! If you have other students taking the same exam, you will see their name under the "Pending" tab. Repeat the above steps for each of those students.
How to Support Students with Extended Time Accommodations

Typically professors permit the students to begin early or finish late in an office or alternative classroom. TAs in the class or office administrators have proctored exams on test day or alternative days as approved by the professor. If a professor is unable to proctor a specific extended time exam for a student, please contact our office at accessibility@tufts.edu or by phone (617) 627-4539. 

We have a limited number of exam rooms (6) for all students approved for testing accommodations. The testing rooms are reserved for students approved for distraction-reduced testing accommodations and assistive technology that would be disruptive to others in the testing space. 

Syllabus Statement

We encourage professors to include a statement in their syllabus that includes information for students with disabilities. This provides students with the appropriate contact information for our office and allows us to best support you and the student during the process of implementing accommodations. A sample syllabus statement is provided below.

Tufts is committed to providing equal access and support to all qualified students through the provision of reasonable accommodations so that each student may fully participate in the Tufts experience. If you have a disability that requires accommodations, please contact the StAAR Center (formerly SAS) staarcenter@tufts.edu or 617-627-4539 to make an appointment to determine appropriate accommodations. Please be aware that accommodations cannot be enacted retroactively, making timeliness a critical aspect for their provision. You can learn more about the StAAR Center at http://students.tufts.edu/student-accessibility-services

Additional Support

Departmental Meetings

A SAS staff member would be happy to visit your department and meet with your team to provide general support regarding students enrolled in your courses who have registered with the SAS office. Available by appointment, please contact us for requests.

Tools for Ensuring Your Course Materials are Accessible

By making your course content accessible from the beginning you will create a more inclusive environment for all students, including those with disabilities.  SAS strongly promotes the concept of Universal Design, which suggests that by considering the learning needs of a wide range of students from the beginning more students can be successful in your course. We have developed some easy-to-follow tools to for you to use to do just this. We are also available for individual consultations or departmental presentations.