Event Planning Support Resources for Students
Event Planning
| Item | Description | Access |
|---|---|---|
| Audio Vision (AV) Needs | Request Tufts Technology Services (TTS) setup and/or manage audio visual needs for a meeting or event, or assist with broadcasting or facilitating virtual programs. | Submit via the Event Registration Form on JumboLife. Requests must be in at least 3 weeks prior to event. |
| Checklist for Planning an Inclusive Event | A comprehensive guide from the StAAR Center to ensure your event is inclusive of people of all abilities. | View the PDF document. |
| Event Planning Checklist | A comprehensive task list with timeline for student organizations to utilize while planning events and programs. | View the PDF document. |
| Event Registration Form | Your one-stop-shop for all event approvals and requesting any necessary resources including facilities, AV, event staff, TuftsTickets, and more. | Submit via the Event Registration Form on JumboLife. Requests must be in at least 3 weeks prior to event. |
| Facilities Work Order | Request tables, chairs, trash and recycling receptacles and and sanitizing stations or other equipment be setup for event or program. | Submit via the Event Registration Form on JumboLife. Requests must be in at least 3 weeks prior to event. |
| OCL Student Event Staff | A group of student employees who support student organization events in a variety of function spaces across the Medford/Somerville campus. See Student Event Staff Pricing. | Request staff via the Event Registration Form on JumboLife. |
| ReserveTufts | The reservation system to reserve any meeting room, function space, or Campus Center Tables. You may review available spaces through the ReserveTufts system. | One member per organization is designated access via the Organization Registration Form on JumboLife. Students with access may log in here. |
| Social Media Advertising | StAAR Center information on accessibility for social media advertising. | View website. |
| Tufts Archives | Tufts Archives collects physical and digital records from student organizations to document an orgs history. | View website. |
| Tufts Catering | Tufts Catering offers a variety of service levels for student organization events. | View menus and order. |
| TuftsTickets | Sell tickets (for free or for a specific cost) for events and programs that require an admission fee or have a limited capacity through TuftsTickets. | Submit via the Event Registration Form on JumboLife. |
Collecting or Spending Money
| Item | Description | Access |
|---|---|---|
| Basic Services Agreement | Pay individuals for basic one-time services up to $1,000 for services such as a student DJ, student performer, guest speaker, coach/judge, or photographer. An Independent Contractor Form must be submitted to process payment. | Request via the Event Registration Form in JumboLife. |
| Crowdfunding | Crowdfunding at Tufts is the only approved platform to help student organizations raise money online and solicit donations from community members and their friends and family. | Apply online. |
| Independent Contractor | TCU Treasury form used to pay individuals or business via a University check. | Contact OCL. |
| Inter-Departmental Requisition (IDR) | A University form to pay a department for goods or services (i.e. Cohen fees, JumboCash, etc). | Complete with the TCU Treasury. |
| Performance Agreement | Pay individuals or groups for a performance, guest speaking engagement, or DJ above $1,000. An Independent Contractor Form must be submitted to process payment. | Request via the Event Registration Form in JumboLife. |
| Reimbursement Form | TCU Treasury form used to reimburse individuals for out-of-pocket expenses. | Contact OCL. |
| Request to Use the TCU Credit Card | TCU Treasury form used to purchase items online or in-person using a University purchase card (p-card). | Contact OCL. |
| Treasury Procedures Manual (TPM) | A comprehensive manual of policies and procedures governing student organization budgets. | Contact OCL. |
| TuftsTickets | Sell tickets for events and programs. | Submit via the Event Registration Form on JumboLife. |