Event Planning Support Resources for Students

 

 

Event Planning

Item Description Access
Audio Vision (AV) Needs Request Tufts Technology Services (TTS) setup and/or manage audio visual needs for a meeting or event, or assist with broadcasting or facilitating virtual programs. Submit via the Event Registration Form on JumboLife.
Checklist for Planning an Inclusive Event A comprehensive guide from the StAAR Center to ensure your event is inclusive of people of all abilities. View the PDF document.
Event Planning Checklist A comprehensive task list with timeline for student organizations to utilize while planning events and programs. View the PDF document.
Event Registration Form Your one-stop-shop for all event approvals and requesting any necessary resources including facilities, AV, event staff, TuftsTickets, and more. Submit via the Event Registration Form on JumboLife.
Facilities Work Order Request tables, chairs, trash and recycling receptacles and and sanitizing stations or other equipment be setup for event or program. Submit via the Event Registration Form on JumboLife.
OCL Student Event Staff A group of student employees who support student organization events in a variety of function spaces across the Medford/Somerville campus. See Student Event Staff Pricing. Request staff via the Event Registration Form on JumboLife.
ReserveTufts The reservation system to reserve any meeting room, function space, or Campus Center Tables. You may review available spaces through the ReserveTufts system. One member per organization is designated access via the Organization Registration Form on JumboLife. Students with access may log in here.
Tufts Catering Tufts Catering offers a variety of service levels for student organization events. View menus and order.
TuftsTickets Sell tickets (for free or for a specific cost) for events and programs that require an admission fee or have a limited capacity through TuftsTickets. Submit via the Event Registration Form on JumboLife.

Collecting or Spending Money

Item Description Access
Basic Services Agreement Pay individuals for basic one-time services up to $1,000 for services such as a student DJ, student performer, guest speaker, coach/judge, or photographer. An Independent Contractor Form must be submitted to process payment. Request via the Event Registration Form in JumboLife.
Crowdfunding Crowdfunding at Tufts is the only approved platform to help student organizations raise money online and solicit donations from community members and their friends and family. Apply online.
Independent Contractor TCU Treasury form used to pay individuals or business via a University check. View the form.
Inter-Departmental Requisition (IDR) A University form to pay a department for goods or services (i.e. Cohen fees, JumboCash, etc).  Complete with the TCU Treasury.
Performance Agreement Pay individuals or groups for a performance, guest speaking engagement, or DJ above $1,000. An Independent Contractor Form must be submitted to process payment. Request via the Event Registration Form in JumboLife.
Reimbursement Form TCU Treasury form used to reimburse individuals for out-of-pocket expenses. View the form.
Request to Use the TCU Credit Card TCU Treasury form used to purchase items online or in-person using a University purchase card (p-card). View the form.
Treasury Procedures Manual (TPM) A comprehensive manual of policies and procedures governing student organization budgets. View the updated manual.
TuftsTickets Sell tickets for events and programs. Submit via the Event Registration Form on JumboLife.