Departmental Deposits

Departmental deposits can be dropped off at the Bursar’s Office, located in Dowling Hall in the Student Services Center. Our hours are 10 AM- 4PM, Monday through Friday. Check or cash deposits are accepted. If a Bursar staff member is available, you must be present while staff member verifies the deposit information. Deposit slips should be filled out before coming to the Bursar’s Office. If you do not have a deposit slip, one can be provided at the office or requested via email. Deposit slips are also available any time on top of the lockbox outside of our office. The necessary information to fill out a Departmental Deposit Slip is: 

• Account Number (4 digits) 

• Department ID (7 Digits, first is a letter) 

• Grant Number (If applicable, 7 digits, first is a letter) 

• Fund Code (If applicable, 5 digits) 

• Description of what the deposit is for 

• Contact person of depositor 

Accounting Information for Deposit Slip 

In most cases, the account number you’ll be using will start with 4, in the chart of accounts these represent revenues. My Chart of Accounts: Accounts - Tableau Server is a helpful directory to determine the correcting accounting for your deposits. Per our Accounting Department, accounts that start with 5 (other than 5999, our miscellaneous expense recovery account) cannot be deposited into and should not be used. Please consult your department’s administrator or TSS with questions regarding accounting. The Bursar’s Office may not able to provide you with your Dept ID or account information.  

Check Deposits 

Checks can be dropped off at any time during our hours of operation. If no staff is available, check deposits can be dropped off in the lockbox outside the office doors. Check deposits are also allowed to be sent through inter-campus mail to our office in Dowling Hall. Before depositing a check, verify the following information:  

• The check is payable to Tufts University or Trustees of Tufts College 

• The check is signed and dated 

• The check has not expired. Many checks are voided if not cashed within 90 days 

We advise that you do not hold on to checks for a long period of time to avoid processing problems. 

Cash Deposits  

Cash deposits can only be made in person with a Bursar’s Office staff member present. Do not inter-office cash deposits or leave any cash deposits in the lockbox with Student Services. If you have a large cash deposit, or multiple cash deposits, an appointment should be made. If you routinely have cash deposits, making frequent, smaller trips to deposit them is encouraged. 

Year End and Mid-Year Processing 

We endeavor to process deposits within a couple of business days of receipt. However, it can take longer during busy periods of the year. If you want to ensure your deposits are reflected in the end of fiscal year, or mid-year reporting, please make sure your deposits are dropped off a week prior to June 30^th, and a week prior to winter break in December.