Event Registration Requirements

Protests and demonstrations on campus are exempt from the event registration process that is otherwise required of all student events. (However, protests and demonstrations may still require municipal permits necessary for ensuring public safety.) Nevertheless, students are invited and encouraged to register their planned protests and demonstrations with the Office for Campus Life (OCL) so that the university can provide event and logistical support in the interest of campus and public safety.

In addition to the information you will find here on the Tufts Free Expression website, the OCL Event Planning for Students website provides a wealth of information and advise on planning events, some of which is repeated here. 

Registering Student Organization Events

All student organizations are required to register all events through JumboLife. This includes all events in on-campus spaces, off-campus and events done through a virtual platform. All student organizations are required to register events at least two weeks prior to the date of the event. Event types often vary and events that need more preparation and planning should register at least four weeks prior to the date of the event.

Reserving On-Campus Spaces

Please review Event Spaces and Reserve Tufts for details prior to placing your reservation.

Student Organization reservations for on-campus spaces should be made in Reserve Tufts:

• Each student organization has at least one person who serves as their reservation contact and has access to Reserve Tufts to put in space reservations. 
• This name was provided during the annual fall student organization registration process. Contact OCL for questions or to change reservations contact person for your organization. 
• Reservations in Reserve Tufts are first coded as “tentative.” This will not allow any other organization to reserve this space at this time. 
• The space will be held tentative until your event information is reviewed and approved.
• All student organizations are required to register events at least two weeks prior to the date of the event. 
• Event types often vary and events that need more preparation and planning should register at least four weeks prior to the date of the event.

When reserving a campus space for any reason, the sponsor, whether an individual student, a student organization, University department, or University administrative office, must make all arrangements for the event and ensure compliance with University policies and regulations.

After you review the information on this page and on OCL’s Event Planning for Students website, if you have any questions regarding planning your event, feel free to contact the OCL via email, phone 617-627-3212 or stop by their office in Room 110, Campus Center.  

Event Approval and Confirmation

Event registrations will be reviewed, approved or denied through the JumboLife platform for all events, and also through Reserve Tufts for on-campus space requests.

• The information submitted via JumboLife will be reviewed by OCL staff and approved accordingly prior to the event or meeting.
• Depending on the type of event, space, or student organization’s needs, some organizations may be invited to a weekly event registration meeting. 
• If your organization is invited to an event registration meeting, attendance is mandatory.
• Should your organization fail to attend, the event may be canceled. The student who attends the event should be a leader who is knowledgeable about all parts of the event.
• Student Organizations should always keep copies of their final confirmed reservations

Note: TCU Senate does not approve events and therefore funding approvals are subject to final event approvals through the event approval process. Should an event that was granted funding through regular budgeting or the supplemental funding process not be approved, the organization may come back to ALBO regarding alternate use of the approved funds.

Special Permission

Depending on the nature of some events, additional approvals may be required. This could include events that do not adhere to the mission of the student organization, the TCU Senate, or the University.

In addition, events labeled high risk or involving increased liability would require further approval.

Questions on this process should be directed to the Director of Campus Life. Due to space constraints and needs, some on-campus event spaces require additional approval from various departments or space owners. The Office for Campus Life will work with the student organization and other departments when special permission is needed.